Location: Canada (remote)

Employment Type: Full-time

Compensation: $40,000 CAD per year, plus benefits

Reports To: President, Telence Solutions

About Telence SolutionsTelence Solutions is a telecom consulting and technology firm delivering multi-vendor network engineering, operations, and NMS solutions to the telecom and utility sectors. Our team brings decades of hands-on carrier and vendor experience, and we recently launched a vendor-agnostic, AI-integrated Network Management System (NMS) that is helping operators simplify network monitoring and management across vendors. We are a small, quick-moving team, and this role will work in close, daily partnership with the President.

Position SummaryWe are looking for an organized, proactive, and detail-oriented Executive Assistant to support the President of Telence Solutions. This is a fully remote position based in Canada, and the ideal candidate will take full ownership of travel coordination, tradeshow and event logistics, and day-to-day administrative operations, allowing the President to focus on client relationships and business growth.

Key ResponsibilitiesTravel Management

- Own end-to-end planning and booking of domestic and international travel, including flights, hotels, ground transportation, and visas where required.
- Build detailed, day-by-day itineraries and proactively flag scheduling conflicts.
- Monitor travel changes, delays, and cancellations, and rebook or adjust plans in real time.
- Track and reconcile travel-related expenses and receipts.

Tradeshow & Event Management

- Coordinate logistics for tradeshows and industry conferences, including registration, booth arrangements, shipping of materials, and on-site scheduling.




- Maintain a calendar of relevant industry events and recommend which ones warrant company participation.
- Liaise with vendors, venues, and event organizers to manage deadlines, deliverables, and budgets.
- Prepare pre-show and post-show summaries, including attendee lists and follow-up action items.

Administrative Support

- Manage the President's calendar, scheduling meetings and resolving conflicts across time zones.
- Prepare correspondence, presentations, reports, and meeting materials.
- Handle expense reporting, invoicing support, and light bookkeeping coordination as needed.
- Maintain organized digital files, contact lists, and internal documentation.
- Take on other ad hoc administrative and project-support tasks as they arise.

Qualifications• 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar support role.

- Proven experience managing complex travel arrangements and/or event or tradeshow logistics.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to manage multiple priorities independently in a remote setting.
- Proficiency with common productivity and scheduling tools (e.g., Microsoft Office/Google Workspace, calendar and travel-booking platforms).
- High degree of discretion and professionalism when handling confidential information.
- Based in Canada and legally authorized to work in Canada.

What We Offer• Competitive salary of $40,000 CAD annually, plus benefits.

- Fully remote work arrangement.
- The opportunity to work closely with senior leadership at a growing telecom technology company.
- A collaborative, close-knit team environment.

📌 Executive Assistant to the President (Canada)
🏢 Telence Solutions
📍 Canada