Position Request Form

- Job Title: Finance Assistant

- No of position: 1 Position

- Grade: G1

- Deadline: August 29th , 2026

- Contract Type: Service Contract

- Duration: 06 Months renewable based on funding availability

- Duty Station: Based in Aden with regular field visits to other field Sub-Offices

- Probationary Period: 3 months

- Department: Finance

- Reporting to: Finance Officer

- Written Test: Required

Duties and responsibilities:

- Maintain complete books of accounts, as per the organization’s Finance Operation Manual.

- Checking all payment claims to ensure compliance of the organization’s policy & procedures, donors requirements, Yemeni laws and regulations.

- Ensure that all payment are properly coded to record against active grant and complete authorization of respective budget holder as per the organization’s thresholds of approval.

- Ensure that all financial transactions are supported by documents for disbursement of cash to suppliers, contractors, beneficiaries.

- Assist finance manager and internal auditor to strengthen internal controls & controls environment.

- Ensure appropriate segregation of duties for each & every financial management task and transaction.

- Prepare donors requirements including Budget vs. Actual.

- Prepare/review bank and cash, financial data entry on a daily basis.

- On monthly basis follow-up prepayments and accruals such as (rent, Internet service..etc.) and manage schedule on Quick books accounting system.

- Ensure preparation of staff monthly salary cost allocations in close coordination with Human Resource (HR) and finance manager.





- Ensure that expenses prepared and recorded based on the cost sharing sheet.

- Ensure to update the exchange rate sheet for the foreign currencies based on the official bank exchange rates.

- Ensure financial transactions are recorded based on official exchange rate.

- Ensure that monthly bank reconciliations for all bank accounts are prepared on regularly basis.

- Ensure to submit all reports according to the month end requirements

- Ensure all vouchers are kept properly in both hard and soft copies.

- Assist finance manager in tracing of all balance sheets accounts on monthly basis and at the end of each grant.

- Maintain asset & liabilities monthly schedules & reconciliations & ensure that all balances are reconciled with QuickBooks accounting system, and make sure to justify for any balance if needed

- Ensure that all employee advances are Reconciled in a monthly basis.

- Ensure that daily financial matters are handled in a systematic, accurate and transparent manner.

- Monitor cash & bank flows on a daily basis and maintain close coordination with financial institutions to ensure smooth cash flows. Safe guard of the organization’s cash from assessed / known risks.





- If due to unforeseen reasons institutional banking system services not available any alternative arrangements should be arrange with prior consent of respective program manager or finance manager.

- Assist finance teams during Internal & external audit, donor specific audit, any authorized third party review of financial records.

- Closely work with program coordinator to fully understand financial & compliance aspects of donor funded portfolio and understand donor financial compliance requirements.

- Maintain working relationship with the organization’s partners and support offices to ensure smooth financial implementation of projects.

- Submit all Internal & external financial reports in a timely manner.

- Review the official e-mails on a daily basis, respond to queries from colleagues and suppliers in a timely and appropriate manner, and ensure any problematic issues are raised with the program coordinator at the earliest opportunity.

- Positive understanding of staff-related administrative and financial processes, with strong coordination skills across relevant support functions.

- Any other related duties as assigned by direct supervisor.

Qualifications/Requirements

- Bachelor’s Degree in accounting is required.

- Minimum of 5 years’ relevant experience.

- Understanding of relevant support functions including HR and logistics.

- Knowledge of computerized accounting software, preferably Quickbooks accounting system and high-level of Microsoft Excel.

- Prior working experience with NGOs.

- Very Good communication and reporting skills in written and spoken English.

- Excellent in using Microsoft including (word, excel, power point and emails).

📌 Finance Assistant (Aden)
🏢 Yemen HR Consulting
📍 Aden