BuilTop Property Management Inc.

We currently have an opening for a permanent part-time Housing Property Administrator position located in East York, Ontario.

Position: Housing Property Administrator

Job Type: Part-time (28 hours/week)

Work period: Monday to Thursday

Deadline: September 18, 2026

Who We Are

BuilTop Property Management provides property management services for co-operative housing, non-profit and private sector residential properties. Our vision statement is to provide professional quality client focused management solutions. Our culture is defined by our core values that help guide and coordinate our everyday activity. Our core values are integrity, respect, quality and communication.

Responsibilities

Reporting to the Senior Manager of BuilTop Property Management, the Housing Administrator will be assigned to a co-operative site to provide day-to-day services to the co-operative’s members and its Board of Directors.

Duties will include

- Ensure work orders are processed in a timely manner
- Managing the co-op’s finance, processing payables and receivables
- Administer Rental Assistant programs in accordance with government requirements.
- Preparing board/AGM/GMM packages and taking minutes
- Attending Board and Committee meetings
- Supporting good governance in the co-op by the board and membership
- Maintaining full occupancy of the co-op
- Coordinate move in and out activities
- Respond to all inquiries by both members and non-members




- Ensuring that the co-op meets its legal obligations

-Tasks assigned by the Senior Manager Skills & Experience & Requirements

- Minimum 1 – 2 years co-operative or non-profit property management experience or equivalent experience
- Strong financial and administrative skills
- Must be able to multitask
- Ability to work independently in a fast paced environment and meet deadlines
- Effective English oral and written communication skills
- Able to work effectively within a diverse community
- Experience working with volunteers and a board of directors

- Proficient with Microsoft Office
- Must agree to a Police Check
- Knowledge of co-op housing governance and building maintenance

Some travel and evening work may be required. BuilTop Property Management is an equal opportunity employer that encourages applications from all qualified candidates.

Only selected applicants will be notified if they have been chosen to take part in an interview process.

We thank all applicants and advise that only those selected for an interview will be contacted.

Pay: $42,000.00-$47,000.00 per year

Advantages

- Casual dress
- Paid time off

Ability to commute/relocate:
- East York, ON M4B 3L2: reliably commute or plan to relocate before starting work (required)

Experience:
- Co-operative Administrative: 2 years (required)

Location:
- East York, ON M4B 3L2 (required)

Work Location: In person

📌 Housing Property Administrator (East York)
🏢 BuilTop Property Management
📍 East York