Real Estate Listing Coordinator

As a Licensed Assistant/Real Estate Listing Coordinator, you will be the face and voice of our organization at our Port Severn location. This team member will provide unwavering support to our Sales team while cultivating a genuinely memorable experience for our clients.

You will strive for quality, not quantity.

What You Do:

- Success in this role is receiving satisfaction and fulfillment by supporting our Sales team
- Value add will come from coordinating the entire real estate listing process
- Greet clients at reception and assist with various requests, including receiving deposits
- Answer phones and provide a memorable experience to our clients
- Arrange showings for each property and confirm with clients and Sales Representatives
- Draft listings on applicable Real Estate Boards
- Email agent’s codes for Lockboxes
- Process transactions and offers as needed by managing the deals box
- Scan/Organize documents while ensuring the data submitted is complete with all necessary information and all required signatures
- Support and coordinate with our Marketing team for each listing
- List and enter information into our Client Relationship Management (CRM) system (Hubspot)
- Communicate with Sales Representatives for missing information, confirm deadlines, and ensure our internal team understands the process




- Verify the submitted data is complete with all necessary information and required signatures
- Follow-up/communication with Sales Representatives for missing information, confirm deadlines, etc.
- Highlighting features of the property; creating written descriptions
- Creating Feature Sheets for each property
- Record/Input listing paperwork into all relevant systems and Real Estate Boards
- Maintain detailed records of listing status (coming soon, listing expiry dates, open houses, etc.)

How you add value:

- Flexibility by adapting to shifting demands
- The willingness to learn new programs, and a desire to want to do more
- Ability to work collaboratively within a small team and handle conflicting priorities from various stakeholders
- Can work in person
- Will organize and prioritize tasks based on deadlines while working in a fast-paced environment
- You live and breathe a customer-first mindset
- You are Humble, Hungry, and Smart.

Work Location: In person Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

Advantages

- Paid time off

Ability to commute/relocate:
- Port Severn, ON: reliably commute or plan to relocate before starting work (required)

Experience:
- Real Estate Admin/Sales: 1 year (required)

Licence/Certification:
- valid RECO Salesperson/Broker Registration (required)

Work Location: In person

📌 Licensed Assistant/Real Estate Listing Coordinator (Severn)
🏢 Rego Realty
📍 Severn