ABOUT US

Fuel Nexus is a division of moEV, and is transforming how farms and businesses access fuel across Canada. Through innovative technology, modern fuel infrastructure, and one of the country's largest fuel distribution networks, we deliver reliable, efficient, and cost-effective fuel solutions to customers nationwide.

As a growing and entrepreneurial company, we're looking for an experienced and organized Logistics Administrator who enjoys gathering and organizing documentation, updating electronic files and keeping operations running smoothly and being the go-to person that helps a team succeed.

We're looking for the person who keeps everything organized, connected, and running smoothly!

If you thrive in a fast-paced environment, enjoy variety in your workday, and take pride in creating order from complexity, we'd love to hear from you.

POSITION SUMMARY The Logistics Administrator provides administrative and documentation support for daily fuel distribution activities. Working closely with our Logistics Coordinators, third-party dispatchers and carriers, customers, suppliers, and internal teams, this role helps ensure fuel deliveries are accurately documented, tracked, and processed.

What We Offer

- Competitive salary
- Consistent work schedule
- Comprehensive benefits package
- Paid vacation
- Professional development opportunities
- Growing organization, long-term employment
- Supportive team environment

Why Join Fuel Nexus? At Fuel Nexus, we are committed to delivering reliable fuel solutions while building long-term relationships with our customers and employees. Our team values safety, accountability, integrity, teamwork, and exceptional customer service.

Key Responsibilities & Duties

Logistics & Documentation Support

- Provide administrative support to daily logistics and fuel distribution operations.




- Enter and maintain fuel orders, delivery details, schedules, and customer instructions.
- Obtain required documentation from customers, carriers, and Logistics Coordinators.
- Review and process bills of lading, load slips, delivery tickets, manifests, and related documentation.
- Verify delivery details, fuel volumes, product information, and customer/site information.
- Follow up on missing documentation, discrepancies, or incomplete information.
- Maintain accurate electronic fuel distribution and transportation records.
- Assist with reconciliation of ordered, loaded, and delivered fuel volumes.
- Monitor scheduled deliveries and communicate changes, delays, or issues.
- Escalate delivery, documentation, or service concerns as required.

Customer & Operational Support

- Respond to routine customer inquiries regarding deliveries and order status.
- Communicate professionally with customers, third-party carriers, suppliers, and internal teams.
- Support urgent delivery changes and operational requests.
- Maintain current customer, delivery-site, carrier, and supplier information.
- Provide general administrative support to the Logistics Manager and team.

Qualifications

- High school diploma required; post-secondary education in business administration, logistics, transportation, or a related field is an asset.
- 5+ years of administrative, logistics, dispatch, transportation, or fuel industry experience preferred.
- Strong App, Software,



Microsoft Outlook, Excel, Word, and data-entry skills.
- High level of accuracy and attention to detail.
- Strong organizational, communication, and time-management skills.
- Ability to manage multiple priorities and time-sensitive tasks in a quick-paced environment.

Core Competencies

- Organization and attention to detail
- Accuracy and document control
- Logistics and operational coordination
- Communication and customer service
- Problem-solving and prioritization
- Accountability and follow-through
- Teamwork and professionalism

Working Conditions Primarily office-based with frequent computer and telephone use and regular communication with logistics personnel, customers, carriers, and operational teams. The role requires the ability to manage changing priorities and time-sensitive requirements associated with fuel distribution.

Physical demands typically include:

- Extended periods of sitting or remaining in a stationary position.
- Repetitive motion with use of hands, wrists, and fingers.
- Visual acuity for reading, monitoring, and performing screen work.
- Occasional light lifting or carrying items weighing between 10 and 25 pounds, such as printer paper, office files, or small equipment.
- Occasional reaching, bending, or stooping to reach lower files or adjust equipment.

How to Apply:

- Applications accepted via Indeed only (resume required).
- No phone calls or in-person applications, please.
- Only those selected for interviews will be contacted.
- We thank all applicants for their interest in this position.

Job Types: Full time, Permanent Pay: $50,000.00-$65,000.00 per year

Benefits

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care

Work Location: In person

📌 Logistics Administrator (Lloydminster)
🏢 Fuel Nexus
📍 Lloydminster