Job Summary

Join the Kootenay Lake Ferry team and play an important role in supporting the day-to-day operations of one of British Columbia’s unique inland ferry services.

As an Auxiliary Marine Clerk, you will provide a variety of administrative and operational support to our office, vessel crews, and terminal teams. You’ll work with a great team in an amazing marine environment, supporting the day-to-day operations of the Kootenay Lake Ferry and helping ensure a positive experience for both our team and passengers.

This is a dynamic role that requires strong organization, attention to detail, professionalism, and the ability to manage competing priorities while supporting a busy ferry operation.

Responsibilities

- Provide administrative support for WPM management and vessels, including answering public and crew inquiries.
- Prepare and post job advertisements, coordinate interviews, and onboarding documentation.
- Maintain confidential employee records, contracts, crew certificates and other HR documentation.
- Prepare, proofread, and distribute correspondence, reports, forms, contracts, and administrative documents.
- Preparation of bi-weekly crew payroll timesheets and tracking of leave banks, seniority hours, overtime and employee benefits.




- Organize electronic and paper filing systems and prepare reports and spreadsheets as required.
- Verifies and processes invoices for payment, issuing of Purchase Orders, reconciliation of monthly statements.
- Perform other related administrative duties as assigned by the Office Manager.

Qualifications

- Minimum three (3) years of experience in an administrative support or office administration role.
- Post-secondary education in Office Administration, Business Administration, Human Resources, or a related field is an asset.
- Proficiency in Microsoft Office.
- Strong organizational, time management, and communication skills with exceptional attention to detail.
- Ability to prepare and maintain accurate records, correspondence, reports, and confidential documentation.
- Ability to prioritize multiple tasks and work independently in a fast-paced environment.
- Experience with employee scheduling and Union contracts considered an asset

Join us in this exciting role where your energy, technical skills, and passion for maritime operations will make a real difference! Pay: $35.18 per hour

Advantages

- On-site parking

Work Location: In person

📌 Marine Clerk ( Auxiliary) (Balfour)
🏢 Western Pacific Marine
📍 Balfour