About Us Madison Group is a widely diversified real estate and land development company with extensive experience in building master planned communities low rise and high rise residential projects Madison Group also operates a substantial portfolio of retail commercial and industrial projects For over 55 years Madison Group has built its foundation on integrity and innovation and our commitment to our customers is our foremost priority Madison Group focuses on creating quality homes and residences in desirable areas firmly rooted in a sense of community Our reputation is defined by the talent dedication and passion of our team For further information please visit our website at madisongroupca General Description We are seeking a highly organized detail oriented and proactive Marketing Administrator to support the day to day operations of Madisons marketing team This role combines marketing administration vendor coordination billing support meeting coordination site visits sales office operations and assistance with home staging The ideal candidate is an excellent communicator who can manage multiple priorities maintain strong relationships with vendors and internal teams and ensure that marketing and sales activities run smoothly and efficiently Primary Responsibilities Vendor Communication Serve as a primary point of contact for marketing vendors suppliers contractors photographers designers and other external partnersCoordinate vendor communications schedules deliverables and follow upsRequest quotes coordinate services and track project timelinesMaintain organized vendor records contact information contracts and documentationEnsure vendors receive the information and materials required to complete projects successfullyBilling &





- Administrative Support Collect review and process vendor invoices and billing documentationTrack marketing expenses invoices purchase orders and paymentsAssist with budget tracking and reportingMaintain accurate records of marketing related expenses and commitmentsProvide general administrative support to the marketing teamMeetings &
- Coordination Coordinate internal and external meetings including scheduling and logisticsPrepare meeting agendas presentation materials and supporting documentsTake and distribute meeting notes and track follow up itemsCoordinate calendars and ensure key stakeholders are informed of meetings deadlines and updatesSite Visits &
- Project Coordination Attend and coordinate site visits with vendors consultants sales teams and project stakeholdersAssist with inspections photography signage marketing installations and other on site marketing requirementsDocument site visit observations and communicate follow up requirementsHelp ensure sales and marketing spaces are properly prepared and maintainedEnsure sales office and model home deficiencies are documented and trackedSales Office Operations Support the day to day operation and presentation of the sales officeCoordinate office supplies marketing materials signage displays and promotional collateralEnsure brochures floor plans price lists samples and other sales materials are current and availableLiaise with site administrators to identify operational and marketing needsHelp maintain a professional organized and welcoming environment for prospective purchasersHome Staging &




- Presentation Assist with home staging activities for model homes and inventory homesCoordinate with staging companies decorators movers and other suppliersAssist with furniture dcor accessories artwork signage and styling requirementsCoordinate deliveries installations removals and touch upsConduct walkthroughs to ensure homes and presentation spaces meet established standardsExperience Requirement 2 years of experience in marketing administration office administration real estate current home development construction or a related fieldStrong organizational and time management skills with the ability to manage multiple projects simultaneouslyExcellent written and verbal communication skillsStrong attention to detail and follow throughProfessional and confident when communicating with vendors and internal teamsProficiency with Microsoft Office andor project management tools such as Trello and HubspotStrong interpersonal skills and a customer service mindsetAbility to work independently while also supporting a collaborative teamComfortable attending site visits and working in active construction or home presentation environmentsA valid drivers license and access to a vehicle is requiredWork Environment Full time in office positionTravel to Presentation Centers and for events is a requirement Madison Group celebrates diversity and is proud to be an equal opportunity employer We are committed to creating an inclusive environment for all employees and applications and make all employment related decisions without regard to race colour religion sex national origin sexual orientation gender age or disability We thank all applicants for their interest; however only those selected for an interview will be contacted AI may be used during the recruitment and interview process Compensation 55000 60000

📌 Marketing Administrator (Canada)
🏢 MADISON HOMES HOLDINGS
📍 Canada