We are a growing plumbing company looking for a detail-oriented and organized Office Administrator / Permit Coordinator to join our team.

The ideal candidate will have strong QuickBooks experience, excellent organizational skills, and experience dealing with municipalities and permit applications. Experience with Jobber is an asset, and we are looking for someone who is willing to learn and grow with the company.

- Municipal Permits: Prepare and submit plumbing permit applications to various municipalities, including Mississauga, Halton Region, Oakville, Burlington, Toronto and surrounding areas.
- Permit Coordination: Follow up with municipalities regarding permit applications, approvals and outstanding requirements.
- Inspection Coordination: Book and coordinate required municipal inspections and maintain inspection records.
- Job Administration: Maintain organized job files, drawings, permits, invoices and customer documentation.
- QuickBooks: Prepare and process invoices, record payments and maintain accurate customer and financial records.
- Jobber:



Learn and use Jobber for customer management, job tracking, scheduling and administrative tasks.
- Quote Preparation: Prepare technician quotes and email them to customers accurately and professionally.
- Customer Service: Answer incoming calls and emails and assist customers with general inquiries.
- Rebate Administration: Prepare and submit rebate applications and supporting documentation when required.
- General Administration: Assist with day-to-day office administration, data entry, document preparation and follow-ups.

Qualifications:

- Strong organizational and multitasking skills.
- Must have experience with QuickBooks software
- Proficient in QuickBooks
- Excellent communication skills, both verbal and written.
- Ability to work in a fast-paced setting.

*Office location free on-site parking Job Type: Full-time

Pay: $40,000.00-$50,000.00 per year

Benefits

- On-site parking

Work Location: In person

📌 Office Admin- Permit clerk (Mississauga)
🏢 Precise Plumbing u0026 Drains
📍 Mississauga