Air Filter Sales & Service is looking for a numbers-savvy, detail-loving, people-friendly pro to assist with keeping our accounting and office operations running smoothly. If you are someone who enjoys being part of a tight-knit, supportive team, loves keeping things organized, takes pride in accurate work, and can adapt when things get busy, you will fit right in here.

As our Office & Accounting Administrator, you will play an essential role in creating a positive, well‑coordinated office workplace while supporting teams across the organization. You will be primarily assisting with invoice creation and other bookkeeping administrative functions as required.

Why You Will Love Working Here:

You will be joining a dynamic team that works hard, has fun, and supports one another. We offer:

- Competitive wages based on experience
- A collaborative team culture
- Team-building activities and company events
- Opportunities for career growth
- Health, Dental, and Vision benefits

Company Information: Air Filter Sales & Service is a Calgary-based company with over 25 years of experience delivering high-quality industrial and commercial filtration and ventilation services across Western Canada. We are known for our technical expertise, meticulous solutions, and collaborative, growth-oriented environment.

Our core values guide everything we do:

- Trust — We rely on each other’s honesty, accuracy, and follow-through
- Curiosity — We believe there is always something new to learn, even in routine tasks
- Leadership — We step up, own our work, and help others succeed
- Adaptability — We roll with the unexpected and find solutions together

If you are someone who enjoys working in a high-paced team environment where no two days are the same — we want to meet you. What You Will Be Doing:

- Creating and managing client invoices from initiation through approval,



ensuring compliance with internal procedures and prompt distribution to customers
- Coordinating the collection of customer purchase orders upon service completion, proactively following up with clients to ensure timely receipt and submission to Accounts Payable for invoicing and processing
- Creating and managing client invoices from initiation through approval, ensuring compliance with internal procedures and prompt distribution to customers
- Generating routine pricing documents from established templates, maintaining accurate records and supporting efficient business operation
- Working collaboratively with sales, service, admin, and production teams to keep day to day operations streamlined
- Pitching in with general admin: filing, backup phone support and office upkeep
- Maintaining and organizing digital files and shared resources using Explorer, Word, Excel, OneNote and MS Lists

What You Will Bring:

- 8+ years of experience working in an office administration and accounting role
- Experience using QuickBooks Online and Microsoft Office 365 (Outlook, One Note, Word, Lists, Teams, Excel)
- A detail-oriented approach, with a focus on accuracy (because that’s how we build trust)
- Strong time management skills and are comfortable with juggling multiple tasks in a fast-paced environment
- Advanced organizational skills while managing a heavy workload
- A collaborative spirit — you like working with others and supporting the team

To apply for this position please apply though the indeed ad or submit your resume and cover letter to [email protected]. For more information about everything Air Filter, please visit our website, www.afss.ca.

Pay: $55,000.00-$65,000.00 per year

Benefits

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Experience:
- Administrative: 8 years (preferred)

Language:
- English (required)

Work Location: In person

📌 Office & Accounting Administrator (Calgary)
🏢 Air Filter Sales u0026 Service
📍 Calgary