Office Administrator

4 months with possibility of extension

MacKinnon & Olding has an immediate need for an Office Administrator. The office administrator plays a vital role in ensuring that the day-to-day operations of the office run smoothly and efficiently. They are responsible for managing a variety of administrative, logistical, and organizational tasks. This role will also manage office supplies, supporting staff with necessary resources, and ensure the office environment is conducive to the well-being of employees.

RESPONSIBILITIES: What you will do

- Manage office correspondence, including phone calls, emails, and mail distribution
- Maintain office filing systems, both physical and digital
- Assist in preparation of reports, presentations, and other documents as needed
- Oversee the day-to-day office environment, ensuring that the office is clean, organized, and well-maintained
- Liaise with vendors for office supplies, equipment maintenance, and other service needs
- Keep track of vendor contracts, renewals, and service agreements; ensure timely payments of office-related invoices and expenses
- Assist with payables and credit card reconciliation
- Monitor and manage office budgets, tracking expenses, and cost-saving opportunities
- Coordinate repairs or replacements of office equipment as needed
- Be the point of contact for employees regarding office-related issues and requests
- Assist in onboarding of new employees by providing necessary resources and information
- Coordinate the collection of timecards from various site locations and record in the system when required and assist with timekeeping
- Allocate costs collected through time clock entry to appropriate job and cost items
- Facilitate communication between different departments to ensure smooth operations




- Other duties as required

QUALIFICATIONS: Your background

- Post-secondary education in Business Administration, Management, or related field
- Minimum 5 years experience in an office management or administrative role
- Proficiency in office software such as Microsoft Office Suite
- Knowledge of basic accounting and budgeting practices

CORE SKILLS: What you bring to the company

- Ability to motivate and manage staff
- Strong attention to detail
- Positive can-do Attitude
- Ability to work as a team
- Ability to prioritize workload and meet deadlines
- Ability to work well under pressure
- Strong analytical and problem-solving skills

A little bit about MacKinnon & Olding MacKinnon & Olding, a Crosbie Member Company (M&O;), is one of Eastern Canada's leading providers of onshore industrial services to the marine construction sector. An ISO 9001 and COR certified company, M&O;'s trained and certified workforce offers a suite of trade solutions. Specializing in flooring, insulation, painting & coatings, scaffolding and surface preparation, M&O;'s dedicated multi-trade teams safely deliver the best quality solution at every stage of the project life cycle.

MacKinnon & Olding was honoured to receive the 2024 Construction Safety Nova Scotia Best Safety Culture Award. The award recognizes excellence in an organization’s OHS culture, strong safety leadership, a commitment to continuous improvement, and employees who take accountability for safety. Additionally, in 2022, M&O; received an Honourable Mention for the OHS Culture Award by OHS Canada and in 2021, Construction Safety Nova Scotia awarded M&O; the Innovation Award for developing its Blast Pot Operations program.

Benefits

- Casual dress
- In office parking

Work Location: In person

📌 Office Administrator (4 Month Contract) (Dartmouth)
🏢 MacKinnon and Olding
📍 Dartmouth