Bookkeeper / Office Administrator

Pro Insulation Contracting is looking for a reliable, organized, and detail-oriented Bookkeeper / Office Administrator to join our team.

This is a full-time, in-office position combining bookkeeping, payment tracking, invoicing, and general office administration.

Schedule: Monday–Friday, 9:00 AM–5:00 PM

Pay: $19.55–$23.00/hour, based on experience

Responsibilities

Bookkeeping & Accounting

- Manage day-to-day AP and AR
- Prepare and process customer invoices in QuickBooks Online
- Track customer payments, outstanding invoices, and payment methods
- Enter and reconcile bills, expenses, and other transactions
- Perform bank and credit card reconciliations
- Identify discrepancies, missing information, and overdue balances
- Follow up with customers on outstanding payments
- Maintain accurate and organized accounting records

Office Administration

- Assist with scheduling and rescheduling
- Assist with quotes when required
- Assist with submissions, applications, and collection of required documents
- Maintain organized records and provide general administrative support

Requirements

- Minimum 2 years of bookkeeping/accounting experience
- Good understanding of basic accounting principles




- Solid AP/AR experience
- QuickBooks Online experience — required
- Strong Excel skills — required
- Excellent organization and attention to detail
- Strong communication and customer service skills
- Ability to work independently and stay on top of multiple tasks
- Proactive approach to identifying and following up on outstanding items
- Experience with Google Workspace/Google Sheets is an asset

Construction or contracting industry experience and knowledge of HST are considered assets.

The Ideal Candidate

We are looking for someone who takes ownership of their responsibilities and does not need to be constantly reminded about outstanding invoices, payments, bills, or other tasks.

The ability to keep our payment tracking, invoicing, AP/AR, and accounting records accurate and up to date is especially important for this position.

Pay: $19.55-$23.00 per hour

Expected hours: 35.0 – 45.0 per week

Perks

- Casual dress
- On-site parking

Ability to commute/relocate:
- Markham, ON L3R 5J6: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

📌 Office Administrator/Bookkeeper (Markham)
🏢 PRO Insulation
📍 Markham