Company Overview

N&M; IMMIGRATION SERVICES specializes in providing comprehensive immigration solutions, including citizenship, work permits, study permits, and permanent residence services. We are dedicated to guiding clients through complex immigration processes with professionalism and care.

Job Overview

We are seeking a proactive and organized OFFICE ADMINISTRATOR (IMMIGRATION) to join our dynamic team. This vital role involves managing daily office operations, supporting human resources functions, overseeing client and vendor communications, and ensuring smooth administrative workflows. The ideal candidate will bring strong organizational skills, excellent communication abilities, and experience in office management within an immigration or legal environment.

Duties

- Oversee front desk operations, including multi-line phone systems and greeting visitors with professional phone etiquette
- Manage client appointments, document filing, and maintain accurate records of immigration cases
- Supervise administrative staff and coordinate team activities to ensure efficient workflow
- Handle vendor management tasks such as invoicing, payments, and maintaining supplier relationships
- Support human resources functions including onboarding, training & development, payroll processing, and employee record keeping




- Utilize QuickBooks for bookkeeping, budgeting, and financial tracking related to office expenses
- Assist with clerical tasks such as data entry, correspondence management, and preparing reports

Requirements
- Proven supervisory experience in an office or administrative setting
- Strong proficiency with QuickBooks accounting software and general bookkeeping practices
- Excellent communication skills—both verbal and written—along with professional phone etiquette
- Demonstrated organizational skills with the ability to multitask effectively in a rapid-paced environment
- Experience managing front desk operations and multi-line phone systems
- Knowledge of human resources processes including payroll administration and employee training & development
- Office experience within a legal or immigration services environment is highly desirable
- Ability to manage vendor relationships and handle budgeting responsibilities confidently

Join us to be part of a dedicated team committed to delivering exceptional immigration services while fostering a positive work environment that values growth, teamwork, and excellence! Pay: $18.00-$20.00 per hour

Expected hours: 35.0 – 40.0 per week

Work Location: In person

📌 OFFICE ADMINISTRATOR (IMMIGRATION) (Brampton)
🏢 Nu0026M IMMIGRATION SERVICES
📍 Brampton