Job Overview

We’re looking for a highly organized, friendly, and detail-oriented Real Estate Office Administrator to join our team and help keep our busy real estate office running smoothly.

As our Office Administrator, you’ll be the go-to person for day-to-day office coordination, administrative support, and helping our agents stay organized and focused on their clients. You’ll work in a fast-paced environment where attention to detail, professionalism, and excellent communication are essential.

Responsibilities

- Provide administrative and clerical support to the real estate agents
- Prepare and organize documents, forms, listings, and transaction files
- Assist with listing and transaction administration from start to finish
- Maintain accurate digital and paper filing systems
- Respond to phone calls, emails, and general inquiries professionally
- Coordinate office supplies, mail, and day-to-day office needs
- Update databases, spreadsheets, and real estate systems
- Help coordinate marketing materials, social media content, and listing information
- Ensure paperwork and deadlines are tracked and completed accurately
- Provide a welcoming and qualified experience for clients and visitors

Experience





- Previous administrative or office experience; real estate experience is an asset
- Strong organizational and time-management skills
- Excellent written and verbal communication
- High attention to detail and accuracy
- Comfortable managing multiple priorities and deadlines
- Proficiency with Microsoft Office/Google Workspace
- Professional, positive, and approachable personality
- Ability to work independently while supporting a collaborative team
- Experience with real estate software or transaction-management platforms is an asset

Why Join Us?

- Friendly and professional team environment
- Opportunity to grow within the real estate industry
- Varied and engaging day-to-day responsibilities

If you’re organized, proactive, and enjoy being the person who keeps everything running behind the scenes, we’d love to hear from you! We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $18.00-$20.00 per hour

Expected hours: 20.0 per week

Benefits

- Company events
- On-site parking

Work Location: In person

📌 Office Administrator (Windsor)
🏢 RE/MAX Capital Diamond Realty
📍 Windsor