Overview

We are seeking a creative, dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional support to staff, clients, and visitors alike. As the backbone of our administrative functions, you will manage a variety of clerical tasks, coordinate communication channels, and uphold a professional and welcoming environment.

Your proactive approach and attention to detail will help foster efficiency and productivity across all departments. This paid position offers an exciting opportunity to develop your administrative skills in a vibrant, fast-paced setting.

Responsibilities

- Manage front desk operations, greeting visitors and directing them appropriately with excellent phone etiquette.
- Handle multi-line phone systems, answer inquiries, and route calls efficiently to ensure seamless communication.
- Perform data entry tasks accurately using tools such as Sage, Microsoft Office, and Google Workspace to maintain up-to-date records.
- Organize and file documents systematically, ensuring easy retrieval.
- Support bookkeeping activities by managing invoices, payments, and financial records with precision.
- Assist with scheduling appointments, coordinating meetings, and maintaining calendars for staff or medical/dental offices.




- Provide exceptional customer service by addressing client needs promptly and professionally while supporting overall office operations.

Skills

- Proven clerical experience with solid organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Experience with Sage or similar bookkeeping software is highly desirable.
- Excellent computer skills including data entry, proofreading, and document management.
- Familiarity with multi-line phone systems and phone etiquette to handle calls confidently.
- Prior office experience in a shop environment is a plus; knowledge of manufacturing shop systems is a plus.
- Strong organizational abilities with the capacity to manage filing systems efficiently.
- Ability to perform typing at a fast pace while maintaining accuracy; keen eye for proofreading details.
- Customer support skills with a friendly demeanor that enhances visitor experiences.

Join us as an Office Administrator and be part of a dedicated team committed to excellence! Your energy, organizational talent, and proactive attitude will make a meaningful impact on our daily operations while providing valuable support across the organization. Pay: $21.00-$24.00 per hour

Expected hours: 40.0 per week

Benefits

- Casual dress
- On-site parking
- Paid time off

Work Location: In person

📌 Office Administrator (Nanaimo)
🏢 SignAge Canada
📍 Nanaimo