Overview

We are seeking a motivated and detail-oriented Office Assistant to join our dynamic team! This energetic role is perfect for someone who thrives in a busy office environment and enjoys supporting daily operations. As an Office Assistant, you will be the backbone of our administrative functions, ensuring smooth communication, organized filing, and efficient handling of various clerical tasks.

Your proactive approach and excellent organizational skills will contribute significantly to our team's success and create a welcoming atmosphere for clients and visitors alike.

Duties

- Order entry into our accounting system
- Answer and operate multi-line phone systems, transferring calls accurately and courteously
- Perform data entry tasks using Microsoft Office, Xero and Inflow to maintain accurate records.
- Organize and file documents systematically, including digital files and physical paperwork
- Assist with bookkeeping duties, including invoicing, billing, and basic financial record-keeping
- Support customer service efforts by addressing inquiries promptly and providing exceptional support
- Conduct proofreading of documents to ensure accuracy and clarity before distribution
- Handle clerical tasks such as photocopying, scanning,



mailing, and managing office supplies

Requirements

- Proven clerical experience with solid organizational skills in an office setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) applications
- Experience with Xero or similar bookkeeping software is highly desirable
- Excellent computer skills with the ability to learn new software quickly
- Strong typing speed with high accuracy; attention to detail for proofreading documents
- Ability to handle multi-line phone systems efficiently while maintaining professionalism
- Exceptional customer service skills with a friendly demeanor and good phone etiquette
- Ability to manage multiple tasks simultaneously in a fast-paced environment

Join us as an Office Assistant if you’re ready to bring energy, organization, and excellent support to our team! We value proactive individuals who are eager to contribute their skills in a vibrant workplace dedicated to excellence. Pay: From $18.00 per hour

Expected hours: 35.0 per week

Benefits

- Casual dress
- Dental care
- On-site parking
- Vision care

Work Location: In person

📌 office assistant (Beachville)
🏢 JAKEMAN'S MAPLE PRODUCTS
📍 Beachville