About the Role

We are looking for a highly organized, dependable, and proactive Operations & Administrative Assistant to support the day-to-day administrative, HR, and operational functions of our growing multi-unit McDonald’s organization.

This role will work closely with ownership and restaurant management to help keep operations organized behind the scenes. Responsibilities will include HR administration, recruitment and onboarding support, reporting, employee documentation, operational follow-ups, scheduling coordination, and general administrative support.

This is a full time, in-office position based in Richmond Hill, with occasional travel to our restaurant locations as required.

Key ResponsibilitiesOperations & Administrative Support

- Support daily operational and administrative activities across multiple restaurant locations.
- Organize and maintain reports, records, spreadsheets, and internal documentation.
- Coordinate meetings, schedules, and operational follow-ups.
- Track action items and ensure important deadlines and tasks are followed up on.
- Communicate with restaurant managers, employees, vendors, and service providers.
- Assist with operational projects and initiatives.
- Prepare reports and spreadsheets for management.
- Maintain organized digital and physical filing systems.
- Assist ownership and management with day-to-day administrative needs.

HR & Recruitment Support
- Post job advertisements and assist with recruitment activities.
- Review and screen applicants based on established requirements.
- Schedule and coordinate interviews.
- Prepare new-hire documentation and assist with employee onboarding.




- Maintain accurate and organized employee files and HR documentation.
- Track onboarding requirements, training completion, certifications, and employee documentation.
- Coordinate employee paperwork and uniform orders.
- Assist with employee communications and administrative follow-ups.
- Maintain vacation and availability records.
- Assist managers with hiring and staffing administration.
- Support workplace policy updates and other HR administrative requirements.
- Maintain confidentiality when handling employee and business information.

Accounting & Office Support
- Organize invoices, receipts, expenses, and other accounting documentation.
- Assist with invoice processing and data entry.
- Prepare spreadsheets and supporting documentation for the accounting team.
- Assist with payroll-related administrative information as required.
- Communicate with vendors regarding invoices and documentation.
- Provide other administrative support to the accounting function as needed.

Qualifications
- Previous experience in administration, HR coordination, operations, or a similar role.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- High level of professionalism and discretion.




- Strong attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Ability to work independently and take ownership of assigned responsibilities.
- Strong computer skills, including Excel, Outlook, Word, and Google Workspace.
- Comfortable working with spreadsheets, reports, and business data.
- Previous recruitment or HR administration experience is an asset.
- QuickBooks or bookkeeping experience is an asset.
- Restaurant or multi-unit operations experience is an asset.
- Valid driver's licence and reliable transportation are preferred.

What We're Looking For We are looking for someone who is proactive, organized, resourceful, and dependable. The successful candidate should be comfortable following up with managers and employees, keeping multiple projects organized, identifying outstanding tasks, and ensuring administrative responsibilities do not fall through the cracks.

This is an excellent opportunity for someone who wants to grow within a fast-paced, multi-location organization and take on increasing responsibility over time.

What We Offer

- Competitive compensation.
- Full-time, stable employment.
- Professional in-office work environment.
- Growth and development opportunities.
- Exposure to multi-unit restaurant operations.
- Opportunity to work closely with ownership and senior management.

Work Location: In person – Richmond Hill, Ontario Pay: $55,000.00-$65,000.00 per year

Application question(s)

- What is your highest level of education?

Work Location: In person

📌 Operations & Administrative Assistant (Richmond Hill)
🏢 McDonald's Midland
📍 Richmond Hill