Paralegal Specialist

About Us

Bamboo Rose is reshaping how the world's leading retail and supply chain brands design, source, and bring products to market. We connect retailers, brands, and suppliers on one collaborative platform called TotalPLM™ — replacing scattered spreadsheets and disconnected systems with real-time visibility from first sketch to store shelf.

We move fast, solve hard problems in a complex industry, and take pride in helping our customers navigate a retail landscape that never stops changing. If you want your work to have real impact on how products get made and moved around the world, you'll fit right in here.

Position Overview The Paralegal Specialist supports the full contract lifecycle, corporate governance, and entity administration across Bamboo Rose’s global subsidiaries, along with day-to-day legal operations. This role keeps agreements, approvals, deadlines, and records organized; prepares and reviews routine documents using approved templates; and helps the team and business stakeholders move work forward accurately and efficiently. The ideal candidate combines practical contract administration experience, careful attention to detail, sound judgment, and a service-oriented approach.

What You’ll Do

- Coordinate contract intake and track requests, deadlines, approvals, signatures, renewals, and other key milestones from submission through completion.
- Maintain contract repositories and related records, ensuring executed agreements, amendments, exhibits, and supporting documents are complete, accurate, and easy to retrieve.
- Prepare first drafts and revisions of routine agreements, amendments, notices, summaries,



and correspondence using approved templates and guidance.
- Support legal review by organizing background materials, comparing document versions, proofreading, and confirming that required business and approval information is included.
- Monitor contractual obligations, renewal and termination windows, and follow up with stakeholders to keep matters moving.
- Support corporate governance and entity management across Bamboo Rose’s global entities — including registered agent/registered office coordination, corporate registers, beneficial ownership (PSC) filings, and KYC support for current entity formation — plus licensing, insurance, audits, diligence, and compliance documentation as assigned.
- Partner with Finance, Sales, and other teams to route requests, gather information, and resolve administrative issues.
- Coordinate with outside counsel and corporate service providers across multiple jurisdictions — routing matters, tracking status to closure, and managing e-signature (DocuSign) execution and distribution of final documents.
- Conduct legal and business research and summarize findings.
- Help improve legal operations processes, templates, playbooks, reports, and contract or matter data.
- Handle confidential and sensitive information with discretion and sound judgment.





What You Bring to the Table

- Relevant experience as a paralegal, contract administrator, legal operations professional, or in a comparable role within a corporate legal department or law firm.
- A paralegal certificate, associate or bachelor's degree, or an equivalent combination of education and practical experience.
- Working knowledge of commercial contracts, legal terminology, document control, and contract lifecycle processes.
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
- Clear written and verbal communication skills and a collaborative, service-oriented approach.
- Sound judgment and demonstrated discretion when handling confidential information.
- Proficiency with Google Workspace or Microsoft Office and DocuSign electronic signature, document management, or contract lifecycle tools.
- Experience in a technology or SaaS environment, corporate governance,multi-entity and cross-border corporate administration, compliance, or legal operations is a plus.

What We Have to Offer You

- Challenging and stimulating work with some of the industry’s best colleagues
- Competitive pay and comprehensive benefits programs including health, dental, vision, life and disability insurance and retirement savings plan with company match
- Generous paid time off, company holidays, and leave programs
- Remote, home-office-based flexibility with regular working hours overlapping U.S. Eastern business hours
- An equal opportunity employer committed to a fair, inclusive hiring process for every candidate

📌 Paralegal Specialist (Ontario)
🏢 Bamboo Rose
📍 Ontario