We’re Hiring: Medical Office Patient Coordinator / Medical Receptionist

Vaughan / Concord | Dufferin & Steeles

Full-Time | Monday–Friday

We’re looking for a warm, personable, and highly organized Medical Office Patient Coordinator / Medical Receptionist to join our private family and concierge medicine practice.

This is an important, front-facing role within our practice. We’re looking for someone who understands that an exceptional patient experience begins the moment a patient calls or walks through the door.

The ideal candidate is professional, charismatic, dependable, proactive, and genuinely enjoys working with people. You should be comfortable taking ownership of your responsibilities, managing multiple priorities, and helping ensure the office runs smoothly each day.

Key Responsibilities:

- Welcoming and assisting patients in a warm and skilled manner
- Managing front desk operations and patient flow
- Answering calls and responding to patient emails and inquiries
- Booking, confirming, and coordinating appointments
- Maintaining accurate patient information and documentation
- Organizing and managing physical medical charts
- Providing exceptional patient service and follow-up




- Supporting physicians and the clinical team with administrative needs
- Handling confidential patient information with professionalism and discretion
- Proactively identifying tasks and opportunities to keep the office organized and running efficiently

What We’re Looking For:

- Previous medical administration experience is required
- Warm, confident, and personable communication style
- Strong organizational skills and attention to detail
- Excellent patient service and interpersonal skills
- Dependable, punctual, and responsible
- Comfortable multitasking in a busy medical environment
- Proactive and able to work independently without constant direction
- Quick to learn new systems, processes, and procedures
- A collaborative, team-oriented attitude
- Experience with medical office software/EMR systems is an asset

Schedule:

Monday–Thursday: 9:00 AM–5:00 PM

Friday: 8:30 AM–4:30 PM

If you’re energetic, organized, patient-focused, and take pride in providing an exceptional level of service, we’d love to hear from you.

Please send us your resume along with a brief introduction about yourself and your medical office experience.

📌 Patient Coordinator / Medical Receptionist (Vaughan)
🏢 Genesis Concierge Medicine
📍 Vaughan