Payroll, Employee Benefits, and Pension Administration Prepare bi-weekly payroll with accuracy and attention to timeliness, approved by the Manager, Finance and Accounting. Prepare and submit all payroll filings, including annual T4s and T4 Summary, Relevé 1 and all relevant statutory remittance filings. Administer employee benefit programs, including health, dental, life insurance, disability, pension, and RRSP.

Reconcile monthly benefit invoices and ensure accurate billing. Assist employees with benefit inquiries and claims-related issues. Maintain records related to employee payroll, benefits, and pension plans.

Coordinate and submit pension annual reporting with FSRA. Propose and implement process improvements to streamline the flow of information regarding employee changes impacting payroll. Maintain knowledge of changes to relevant payroll regulations.

Track payroll expenditures to budget, provide commentary on variances between actual and budget and prepare summary for reporting to the Human Resources Committee. Support the annual and quadrennial payroll and benefits budgeting by providing data for financial planning and forecasting. Maintain confidentiality of employee payroll and benefits information.

General Accounting

Prepare and maintain assigned payroll balance sheet account reconciliations Track expenses and preparing billing request for third party organization Support internal and external audits by providing payroll and benefits documentation. Have a Payroll Compliance Professional (PCP) or Payroll Leadership Professional (PLP) designation. ~3–5 years of progressive payroll and benefits administration experience. ~ Experience processing payroll for medium to large organizations. ~ Experience with payroll systems such as Ceridian, ADP, Workday, SAP etc.



~ Strong knowledge of Canadian payroll legislation and employment standards. ~ Knowledge of payroll accounting and general ledger reconciliations. ~ Advanced proficiency in Microsoft Excel, including pivot table, VLOOKUP/XLOOKUP. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Vaco by Highspring is an Equal Prospect Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status,



political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here . Virginia residents may access our state specific policies here .

Residents of all other states may access our policies here . Canadian residents may access our policies in English here and in French here . Residents of countries governed by GDPR may access our policies here . the individual’s skill sets, experience and training; office location and other geographic considerations; With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.

📌 Payroll Analyst (Financial Services) (Ontario)
🏢 Vaco
📍 Ontario