Primary Location: CA - Burnaby, BC - 3292 Production WCompensation: CAD 70,000 - CAD 85,000 - yearlyJob DescriptionAECOM is seeking an experienced and highly organized Office Administration Manager to oversee daily office operations and ensure the smooth running of administrative functions in the Burnaby, BC office. This role is responsible for managing office resources, supervising administrative staff, and providing operational support to leadership and employees. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment.ResponsibilitiesOffice Operations & AdministrationOversee day-to-day office operations to maintain a productive and professional work environment.Manage office supplies, equipment, and vendor relationships.Ensure compliance with health, safety, and security regulations.Point of contact for office equipment, boardroom technology and supplies needed on a day‐to‐day basis.Work with the Regional Facilities Manager to perform regular facilities management for the office.Coordinate with IT on the latest updates and enhancements. Provide local assistance with troubleshooting as required.Staff & Team SupportSupervise administrative and support staff, providing training and performance management.Act as the main point of contact for staff requests related to office operations.Support leaders and departments with scheduling, logistics, and documentation.Coordinate local onboarding for new hires.Communication & Records ManagementDraft and distribute internal communications and announcements.Maintain accurate office records and Records Management system (digital and physical).Support HR with onboarding documentation and administrative compliance.Leadership & Strategic SupportIdentify and implement process improvements to enhance efficiency.Partner with leadership and other departments on organizational initiatives and special projects.Represent the office with professionalism when liaising with external stakeholders.QualificationsPost‐secondary education in Business Administration, Office Management, or related field + 4 years of experience in office administration, with at least 2 years in a supervisory or management role or demonstrated equivalency of experience and/or education.Strong knowledge of office procedures, budgeting, and vendor management.Excellent organizational, multitasking, and problem‐solving skills.Strong written and verbal communication abilities.Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software.Ability to maintain confidentiality and demonstrate professionalism at all times.Preferred qualifications: 5+ years of experience in office administration, with at least 2 years in a supervisory or management role; strong leadershipand team management skills; attention to detail andhigh level of accuracy; ability to work independently and prioritize competing demands; strong interpersonal skills with a customer‐service mindset; adaptability and resilience in a dynamic workplace.Additional InformationRelocation is not available for this position.Sponsorship for Canadian employment authorization is not available for this position.BenefitsAECOM offers comprehensive benefits to meet the diverse needs of employees, including medical, dental, vision, life, AD&D, disability, paid time off, leaves of absence, voluntary benefits, perks, adaptable work options, well‐being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.Equal OpportunityAs an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.#J-18808-Ljbffr

📌 Office Administration Manager - C$70,000 - C$85,000 A Year (Burnaby)
🏢 AECOM
📍 Burnaby