Reports To

The position of Project Co-Ordinator/Estimator reports to the Project Manager/Estimating Manager Hourly range of $32.00 – $50.00.

This position is for an existing, open vacancy.

Kilmarnock Enterprise does not use artificial intelligence tools to assist with recruitment.

Candidates interviewed for this position will be notified of the final hiring decision within 45 days of their last interview.

Summary

The Project Co-Ordinator is responsible for planning, executing, and delivering projects on time, within budget and in accordance with specifications. To achieve these goals the Project Co-Ordinator will define project requirements and scope, acquire project resources, and assist in the supervision and leading of project team members. Efficient delivery of project deliverables, effective quality control, clear communication of expectations to stakeholders and upward reporting to senior management are critical tasks that must be performed throughout each projects’ lifecycle. The Project Co-Ordinator is responsible for planning, executing and delivery of projects, on-time, within budget and in accordance with client specifications.

Company Values

TRUST means we will trust each other to be accountable for our actions. We accept the consequences of our actions and inactions. We realize we are not perfect. When we err, we will admit our error and learn from it. RESPECT means we will respect the dignity of each other, our clients, our suppliers, and everyone we come in contact with.

INTEGRITY means that as a corporation and as individuals we will always do what is right. If we have to ask ourselves the question, “is this right”, we already know the answer.

PROFESSIONALISM means we will conduct ourselves in a professional manner in all of our dealings, so that as members of the Kilmarnock team we can always be proud of the way we conduct ourselves with everyone inside and outside the company.

Job Duties

- Assist the Project Manager where applicable, in the day-to-day duties of a project’s administration.




- Prepare detailed cost estimates for potential projects and purchase material for awarded projects
- Prepare awarded job packages for shop fabrication/field installation. This will include procurement of necessary material, and the assembly of pertinent drawings and documentation essential for the completion of the job.
- Assist in plan and specification analysis in order to provide clear, trackable and coordinated interpretations of designs/drawings.
- Maintain accurate and up-to-date information on jobs in progress, quotes, vendors/subcontractors and track responses and advise and communicate with the Project Manager on the status on a daily basis.
- Obtain quotations for Notices of Change.
- Act as a liaison with sub-contractors in the expedition of quoting and associated documentation and relevant information.
- Monitor and assist with site work, when required, to ensure compliance with company standards, procedures, specifications, and codes and to assist team in completion of project.
- Prepare drawings and sketches to support Project Managers as required.
- Attend project coordination and owner/contractor/architect/engineer meetings as requested or required.
- Coordinate periodic job-related photographs for records
- Communicate with the project manager/site supervisor to ensure projects are delivered on time, within budget, and in accordance with specifications.
- Meet with client to ensure that the client’s vision and specifications are being met. Make adjustments to the quotes in accordance with the client’s needs and demands.
- Assist in the resolution of change requests.
- Assume responsibility, interface, and communicate effectively with others. Communicate effectively (both orally and written)



and represent the company and project team in a professional manner to the Owner, Architects, related project staff and the community.
- Mentoring and training of personnel to assist with project co-ordination and estimating function.
- Other duties as required.

Requirements

- Degree or diploma in the trades and also in purchasing or equivalent experience.
- Minimum of 7 – 10 years of experience as a Project Co-Ordinator.
- Excellent communication skills, including verbal and written; strong presentation skills.
- Excellent customer service skills.
- Ability to read blueprints, schematics, field drawings and plans.
- A solid understanding of all trades and techniques.
- Ability to work independently and as a member of a team.
- Robust management, delegation, planning and leadership skills.
- Knowledge of local, provincial, and federal workplace compliance regulations, ordinances, and legislation.
- Excellent time management and project management skills.
- Strong attention to detail.
- Knowledge of and proficiency in Solid Works would be a definite asset.
- As a condition of employment, the successful candidate must meet all Government of Canada security screening requirements and maintain the applicable security clearance(s) for the duration of their employment in the role.

Work Conditions

- Ability to attend and conduct presentations.
- Overtime may be required.
- Travel to client location, construction sites and other off-site locations maybe required.
- Lifting or moving up to 50 lbs. may be required.
- Manual dexterity required to use desktop computer and peripherals.
- Valid Driver’s license with a clean driving record.
- Working both indoors and outdoors required
- Will be exposed to construction sites.
- Hazards associated with the trades

Benefits

- Health, Dental and Vision Care
- Life, LTD and Critical Illness Insurance
- Retirement Savings Plan – Company Contributed
- Uniforms and Boot Allowance
- Flexible Work from home / in-office environment
- Ability to use our shop for your personal projects

📌 Project Co-Ordinator/Estimator – New Liskeard, Ontario (Smiths Falls)
🏢 Kilmarnock Enterprise
📍 Smiths Falls