Job Summary

We are seeking a dynamic and organized Project Coordinator / Office Administrator to join our team! This vital role combines project management support with comprehensive office administration, ensuring smooth daily operations and successful project execution. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and organizational skills.

You will play a key role in coordinating projects, managing administrative tasks, and supporting team members to foster a productive and efficient work environment. This paid position offers an exciting opportunity to develop your skills across multiple disciplines while contributing to our company’s growth.

Responsibilities

- Coordinate project activities by tracking progress, preparing schedules, and communicating deadlines to team members
- Manage front desk operations, including greeting visitors, handling multi-line phone systems, and maintaining a professional reception area
- Oversee office supplies inventory, place orders, and manage vendor relationships to ensure operational efficiency
- Support human resources functions such as onboarding new employees, maintaining personnel records, and assisting with training & development initiatives
- Handle bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and basic payroll processing
- Maintain accurate filing systems for documents, contracts, and project files—both physical and digital—ensuring easy retrieval
- Assist with budgeting activities by monitoring expenses and preparing reports for management review




- Support team management efforts by organizing meetings, preparing agendas, taking minutes, and following up on action items
- Ensure excellent phone etiquette when communicating with clients, vendors, and internal teams
- Contribute to overall office organization through clerical support such as data entry, copying, scanning, and mailing

Requirements

- Proven experience in office administration or clerical roles within a professional setting
- Demonstrated supervising or team management experience preferred
- Familiarity with QuickBooks accounting software is highly desirable
- Robust communication skills with the ability to handle multi-line phone systems confidently
- Exceptional organizational skills with attention to detail in filing and recordkeeping
- Experience in human resources functions including onboarding and training support is a plus
- Knowledge of bookkeeping practices and payroll processes is advantageous
- Ability to manage vendor relationships effectively and coordinate multiple projects simultaneously
- Excellent phone etiquette combined with professional demeanor in all interactions
- Prior office experience demonstrating multitasking ability in a fast-paced setting

Join us in this engaging role where your organizational talents will keep our operations running smoothly while supporting exciting projects! We’re committed to fostering a collaborative environment that values your growth and contributions. Pay: $45,842.35-$85,874.52 per year

Benefits

- Casual dress
- On-site parking

Work Location: In person

📌 project coordinator / office administartor (Ajax)
🏢 ashbri industries
📍 Ajax