This position will provide a wide range of administrative services for Procurement Services. Responsibilities will include purchasing card (“P-Card”) administration including monthly compliance monitoring, expense policy compliance, freight and fuel chargebacks and administrative support on other procurement related systems.
MAJOR DUTIES & RESPONSIBILITIES
1. Processes P-Card applications, P-Card administration within banking and reconciliation software including account closure and suspension.
2. Processes monthly statements from P-Card users.
3. Performs monthly compliance check on P-Card statements for adherence to Purchasing Handbook guidelines for use.
4. Identifies and investigates source of errors, confirming the correct information. Liaise with affected department and Finance regarding non-compliance for resolution of P-Card issues.
5. Reviews Executive travel expense claims for compliance prior to senior level approval.
6. Receives and allocates cost chargeback on department P-Card, freight and fuel card invoices.
7. For asset disposal,
creates postings for internal and auction sites to advertise furniture and equipment for sale and re-use. Manages TRU Re-Use site in coordination with Distribution Services.
8. Maintain relevant digital files and records.
9. Collects, sorts, and distributes departmental mail.
REPORTS TO
Director, Supply Chain Management
Requirements
EDUCATION
- 2-year Business Diploma or equivalent
EXPERIENCE
- Two (2) years’ related experience including one (1) year experience performing compliance reviews.
SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB
- Ability to perform word processing at 45 wpm
- Ability to deal courteously and tactfully with others
- Ability to communicate effectively both verbally and in writing
- Knowledge of Microsoft programs including excel and word
- Familiarity with web-based applications
WORKING CONDITIONS
- Sitting at a desk for long periods of time
- General office conditions
- Ability to lift weights up to 5 kg