This role is ideal for an experienced and enthusiastic Operations Manager with a strong background in real estate support.

Based in Vancouver, we are seeking a full-time, in-person Executive Assistant / Operations Manager to help lead and elevate the day-to-day operations of a high-performing real estate team. This is a key strategic role responsible for overseeing administrative, transaction, marketing, client care, and operational functions.

We're looking for a proactive, detail-oriented professional who can confidently manage and optimize daily operations in a fast-paced real estate workplace. In this leadership-focused position, you will oversee all areas of the business - From administration and marketing to client care and general operations - helping ensure smooth systems, exceptional client experiences, and ongoing business growth.

Sounds like you? Shoot us your resume and let's chat...

Bonus items that motivate and set us apart:

- Confidential hiring process
- Competitive wages
- Monday to Friday, 9 am-5 pm (with occasional evening and weekend work as needed)
- Work laptop and phone provided

Compensation: $60,000 - $75,000+ yearly DOE PLUS Bonus Structure

Responsibilities:

- CRM Management: Maintain and update client databases to ensure accurate and timely communication and follow-up
- Transaction Coordination: Manage workflows and timelines for listings and purchases from start to finish
- Client Communication: Act as the primary point of contact,



providing consistent and professional updates throughout the buying or selling process
- Buyer Tour Coordination: Organize and schedule property showings based on client preferences and availability
- Email & Calendar Management: Handle inboxes, schedule appointments, and keep team members organized and on track
- Marketing Preparation: Assist with creating and coordinating listing materials, brochures, and promotional content
- Social Media & Website Management: Oversee content creation, posting, and engagement to maintain a strong online brand presence
- Event Planning: Plan and execute client appreciation events, open houses, and team functions from concept to completion

Qualifications:

- Minimum 2 years of experience in real estate operations or team management
- Valid BC driver's license and reliable vehicle
- Strong leadership skills
- Excellent organization and follow-up habits
- Experience managing multiple projects simultaneously
- Able to take initiative and anticipate needs before they arise
- Strong communicator who thrives in a fast-paced environment
- Enjoy being in a dynamic job where no task is above or below you
- A constant drive to improve the experience of clients and our internal processes: "How can I make things better?"

About Company CoCalibrate is an innovative solutions provider dedicated to matching top Executive Assistants with top-producing Professionals.

📌 Real Estate Executive Assistant (Vancouver)
🏢 CoCalibrate Real Estate Solutions
📍 Vancouver