Real Estate Listing Coordinator

As a Real Estate Listing Coordinator, you will be the face and voice of our organization. This team member will provide unwavering support to our Sales team while cultivating a genuinely memorable experience for our clients.

You will strive for quality, not quantity.

What You Do:

- Success in this role is receiving satisfaction and fulfillment by supporting our Sales team
- Value add will come from coordinating the entire real estate listing process
- Greet clients at reception and assist with various requests, including receiving deposits
- Answer phones and provide a memorable experience to our clients
- Arrange showings for each property and confirm with clients and Sales Representatives
- Draft listings on applicable Real Estate Boards
- Email agent’s codes for Lockboxes
- Process transactions and offers as needed by managing the deals box
- Scan/Organize documents while ensuring the data submitted is complete with all necessary information and all required signatures
- Support and coordinate with our Marketing team for each listing
- List and enter information into our Client Relationship Management (CRM) system (Hubspot)
- Process and Manage Listings and Transactions using Skyslope
- Communicate with Sales Representatives for missing information,



confirm deadlines, and ensure our internal team understands the process
- Verify the submitted data is complete with all necessary information and required signatures
- Follow-up/communication with Sales Representatives for missing information, confirm deadlines, etc.
- Highlighting features of the property; creating written descriptions
- Creating Feature Sheets for each property
- Record/Input listing paperwork into all relevant systems and Real Estate Boards
- Maintain detailed records of listing status (coming soon, listing expiry dates, open houses, etc.)

How you add value:

- Flexibility by adapting to shifting demands
- The willingness to learn new programs, and a desire to want to do more
- Ability to work collaboratively within a small team and handle conflicting priorities from various stakeholders
- Can work in person
- Will organize and prioritize tasks based on deadlines while working in a rapid-paced environment
- You live and breathe a customer-first mindset
- You are Humble, Hungry, and Smart.

Work Location: In person Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

Benefits

- Paid time off

Work Location: In person

📌 Real Estate Listing Coordinator (Cambridge)
🏢 Rego Realty
📍 Cambridge