Real Estate Operations CoordinatorJob Summary

We are seeking a highly organized, proactive Real Estate Operations Coordinator to support the day-to-day operations of our growing real estate brokerage.

This is a hands-on, dynamic role that goes beyond traditional office administration. You will work closely with brokerage leadership and our agents to assist with real estate paperwork and deal administration, accounting support, listing coordination, office operations, social media activities and other projects that keep the brokerage running efficiently.

The ideal candidate is organized, detail-oriented, comfortable with technology and able to move between different responsibilities throughout the day. No two days in a growing real estate brokerage are exactly the same, so we're looking for someone who enjoys variety, takes initiative and can figure things out.

Duties

- Assist with reviewing real estate transaction paperwork for completeness and required documentation
- Organize and maintain brokerage deal files and records
- Assist with processing transactions and coordinating deal documentation
- Assist with listing administration, including uploading and updating MLS listings when required
- Follow up on outstanding paperwork and documentation
- Provide administrative support for brokerage accounting, including organizing invoices, commissions, deposits, expenses and transaction records
- Support the day-to-day operations of the brokerage office
- Welcome agents, clients and visitors and help maintain a professional, organized office environment
- Coordinate meeting rooms, office schedules, supplies, deliveries and general office needs
- Assist agents with administrative and brokerage-related questions
- Support brokerage events, meetings, training sessions and agent initiatives
- Assist with social media activities,



content coordination and capturing behind-the-scenes office content
- Help organize and coordinate marketing materials and brokerage initiatives
- Maintain organized digital files, systems and internal records
- Assist brokerage leadership with administrative projects and operational priorities
- Identify opportunities to improve processes and help keep the office running efficiently

Requirements
- Strong organizational and time-management skills
- Excellent attention to detail
- Strong written and verbal communication skills
- Comfortable working with numbers, documents and administrative systems
- Comfortable learning and using new technology and software
- Ability to manage multiple priorities in a fast-paced environment
- Professional, dependable and proactive
- Able to work independently and take ownership of assigned responsibilities
- Comfortable working with social media and digital platforms
- Previous administrative, accounting, real estate or office operations experience is an asset
- Previous experience with real estate transactions, MLS systems or brokerage administration is an asset but not required

Who We're Looking For We're looking for someone who wants to become an important part of the day-to-day operation of the brokerage — not someone looking for a traditional front-desk position.

You might spend part of your morning reviewing paperwork, help accounting organize a transaction, assist with a listing upload, coordinate something happening in the office and then help capture content for social media later that afternoon.

If you're someone who is organized, resourceful, enjoys variety and likes being the person who helps keep everything moving, we'd love to hear from you.

Pay: $22.00-$25.00 per hour

Expected hours: 10.0 – 40.0 per week

Perks

- Flexible schedule

Experience:
- Real Estate: 1 year (preferred)

Work Location: In person

📌 Real Estate Operations Coordinator (Etobicoke)
🏢 REVEL Etobicoke
📍 Etobicoke