Please note - this position is on site and not remote.

The Administrative Assistant position is a supportive role in our office. You would be responsible for managing and distributing information among your co-workers, answering phones, and doing other administrative work.

Your role would include:

· In person and telephone correspondence with clients

· Reviewing client files and process payments

· Reviewing and prepare mail, parcels for shipping.

· Receiving and distributing mail.

· Maintaining office supplies

· Provide administrative support to various departments as needed.

Skills/Qualities:

Applicants must be legally authorized to work in Canada for the duration of their employment. We welcome applications from Canadian citizens, permanent residents, and individuals who hold a valid work permit.

· Strong English communications skills, both written and verbal are required.

· Ability to communicate effectively both verbally and written.

· Ability to answer phones, direct calls and interact with clients in person.

· Organized and can manage multiple tasks.

· Works well in a collaborative, team-based environment.





· Willingness to learn and absorb recent information quickly.

· Needs to be resourceful and work in a self-managed position.

- Proficiency with MS Office Software (Word, Excel, Outlook).

· Prioritize tasks, set and achieve goals, think logically in solving problems and present results neatly, with clarity and precision in both oral and written form.

Schedule:

· Monday to Friday

· 9 am to 5 pm

What’s in it for you:

· Career Development Opportunities and in-house mentoring

· Ability to gain insurance certification (CAIB, CIP, CRM/ERM).

· Opportunities to learn new skills and cross-training in all departments.

· Future advancement as other positions become available.

We look forward to meeting you!

Send resume direct to Sue OFarrell - [email protected]

Pay: $40,000.00-$48,000.00 per year

Benefits

- Company events
- Dental care
- Extended health care
- Paid time off
- RRSP match

Education:
- Secondary School (preferred)

Experience:
- Front desk: 1 year (preferred)

Work Location: In person

📌 Receptionist/Administrative Assistant (Victoria)
🏢 HSM Insurance
📍 Victoria