Rental Property Administrator (Calgary Head Office)

City Vibe Developments, a leader in low-rise condominium development and luxury rental apartments, is seeking a customer-focused Rental Property Administrator to support our leasing operations. This full-time, permanent role is ideal for individuals who thrive in rapid-paced environments and are passionate about delivering exceptional service and driving occupancy success.

We’re looking for someone who’s not just organized and detail-oriented—but also understands the importance of creating positive tenant experiences and supporting revenue growth through efficient lease administration.

Key Responsibilities:

- Review rental applications and assist in creating leasing documents that reflect our company’s standards.
- Ensure lease agreements and monthly Pre-Authorized Debits (PADs) are accurate and aligned with actual rent payments.
- Enter deposits and securities, record NSF transactions, and generate statements of account post-move-out.




- Proactively process lease renewals within company policy windows to support tenant retention and minimize vacancy.
- Liaise with the Leasing Team to resolve account inquiries and streamline tenant communications.
- Monitor terminated leases, ensure timely inspections, and manage security deposit returns to maintain trust and compliance.
- Assist with notices and site postings to support leasing efforts and property visibility.

Qualifications:

- A proactive mindset with strong multitasking and prioritization skills.
- Excellent communication abilities to engage with tenants and internal teams.
- Familiarity with the Residential Tenancy Act and Condominium Board operations (an asset).
- Proficiency in Microsoft Office and a willingness to learn internal systems.

Job Types: Full time, Permanent

Benefits

- Casual dress
- Life insurance
- On-site parking
- RRSP match

Work Location: In person

📌 Rental Administrator (Calgary)
🏢 City Vibe Developments
📍 Calgary