Pathways Academy & Early Learning Centre

Pathways Academy & Early Learning Centre is a well-established private school and early learning centre serving children from 18 months through lower elementary. Our blended Montessori and traditional approach provides a nurturing environment that encourages independence, confidence, creativity and academic growth.

We pride ourselves on creating a warm, positive and supportive school community and value staff who genuinely enjoy working with children and contribute positively to our team.

We are seeking a highly organized, detail-oriented and personable Temporary School Secretary / Administrative Assistant to provide administrative coverage and support our school office. This is a temporary position with the potential for continued or permanent employment depending on organizational needs.

The Role The successful candidate will work closely with the Principal and senior administration and will help ensure that the school office operates efficiently, accurately and consistently.

Responsibilities may include

- Maintaining accurate student records and database information
- Processing enrolment and re-enrolment documentation
- Supporting admissions administration and maintaining applicant records
- Preparing class lists, forms, reports and school documentation
- Managing incoming telephone calls and general email correspondence
- Communicating professionally with families, staff and outside organizations
- Tracking documentation, payments and outstanding administrative items
- Maintaining organized electronic and paper filing systems
- Following established checklists, procedures and standardized office workflows
- Assisting with school calendars, events, field trips and administrative deadlines




- Providing general administrative support to the Principal and senior leadership team

What We Are Looking For

This position requires someone who is exceptionally organized and accurate.

The ideal candidate

- Has robust attention to detail and data accuracy
- Is comfortable working with databases, spreadsheets and electronic records
- Has strong Microsoft Office/Microsoft 365 skills, particularly Outlook, Word and Excel
- Can manage multiple deadlines without losing track of details
- Follows established procedures consistently
- Uses checklists and tracking systems effectively
- Can prioritize urgent work appropriately
- Is comfortable learning new software and administrative systems
- Communicates professionally and warmly with families and staff
- Understands the importance of confidentiality in a school environment
- Can work independently while also functioning as part of an administrative team
- Notices discrepancies and follows through until they are resolved
- Strong typing skills along with proofreading abilities to ensure accuracy in all documents.

Previous administrative experience in a school, childcare centre, medical office, professional office or other records-intensive environment would be considered an assest.

Application

Please submit your resume outlining your administrative experience and relevant computer/software skills.

Selected applicants will be asked to complete a short practical administrative exercise as part of the interview process. The exercise is designed to assess organization, attention to detail, prioritization and basic office/computer skills.

This posting will remain open until the position has been filled.

We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.

Pay: $23.50 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 School Secretary / Administrative Assistant - Temporary (Niagara Falls)
🏢 Pathways Academy u0026 Early Learning Centre
📍 Niagara Falls