Senior Coordinator, Database & Data Management

Join a dynamic team that is making significant impact on the advancement of healthcare on Vancouver Island.

The Victoria Hospitals Foundation is a leading philanthropic organization on Vancouver Island that champions giving through prudent stewardship to advance and elevate care at Royal Jubilee and Victoria General hospitals. As a charitable partner of Island Health, we raise funds to invest in priority and best-in-class medical equipment, caregiver education, research, and special projects.

In 2025/26, more than $37.5 million was raised from over 5,314 donors to bring innovation to the forefront of patient care in Victoria. Since 1989, the Foundation has raised over $270 million to benefit Vancouver Island’s acute care hospitals, which serve the region’s 930,000+ residents.

We are seeking a highly organized and driven Senior Coordinator, Database & Data Management to join our Finance & Administration team, supporting gift processing, database administration, data quality, and reporting.

Reporting to the Manager, Finance & Administration, this role helps ensure accurate donor data, reliable reporting, and effective systems that support VHF’s fundraising success.

Key Responsibilities

Gift Processing & Financial Administration

· Process, code, batch, and deposit donations accurately in Raiser’s Edge NXT and related systems, meeting accounting and reporting deadlines.

· Allocate gifts to appropriate equipment, projects, campaigns, or restrictions.

· Support tax receipting, campaign processing, and related fundraising administration.

Database Administration & Data Quality

· Maintain donor and constituent data integrity across organizational systems by identifying, investigating, and resolving data quality issues.

· Develop and maintain data processes, procedures, and documentation.

· Support database imports, exports, list development, segmentation,



and other data management initiatives.

Reporting

· Develop and maintain reports and dashboards that support financial reporting, campaign tracking, donor analysis, and operational decision-making.

· Use Excel, Power BI, Access, and Raiser’s Edge NXT to produce meaningful insights and performance reporting.

Technology & Process Improvement

· Maintain and support databases and related systems.

· Identify opportunities for automation, process improvement, and technology enhancements.

· Assist with system implementations, integrations, and database-related projects.

· Explore emerging technologies, including AI-enabled tools, to improve operational efficiency.

What You Bring

Education & Experience

· Post-secondary education in business administration, information systems, data analytics, or a related discipline.

· Minimum two years of experience in administration, data entry, data management, or a related field.

· Experience with Raiser’s Edge NXT or a comparable relational database.

· Experience in a non-profit, fundraising, or data-focused environment is an asset.

Technical Skills

· Advanced Microsoft Excel skills, including formulas, pivot tables, data analysis, and reporting.

· Strong Microsoft Access skills, including database maintenance and development.

· Experience with Power BI, dashboard development, and data visualization.

· Experience working with relational databases and large datasets.

· Proficiency with Microsoft Office, including Outlook, Word, and Teams.





Skills & Attributes

· Exceptional attention to detail and commitment to data accuracy.

· Strong analytical, problem-solving, and prioritization skills.

· Ability to manage high-volume workloads and meet deadlines.

· Excellent communication and collaboration skills.

· Curiosity, initiative, and a continuous improvement mindset.

· Ability to work independently and contribute positively to a team environment.

Why Join VHF?

At VHF, exceptional healthcare begins with community generosity and a dedicated team working behind the scenes. We offer:

· Meaningful work that directly improves healthcare on Vancouver Island.

· A cooperative, supportive, and values-driven culture.

· Work with an organization that values trust, accountability, learning and professional growth.

Total Compensation Package:

· The base salary hiring range for this position is $56,330 - $63,500.

· The base salary range for this position is $56,330 - $76,210.

· This salary is based on a 37.5-hour work week with core hours 8:30-4:30.

The total compensation package also includes a comprehensive extended benefit package starting immediately, and participation in a defined benefit pension program after 3 months. The time off program includes 4 weeks of vacation per year, paid sick time and other time off to support personal wellbeing.

This is an in-office position in the VHF office at the Wilson Block at Royal Jubilee Hospital, with the flexibility to work remotely one time per week.

Join Us:

We welcome qualified candidates to submit a detailed cover letter and resume to [email protected]. This position will be open until successfully filled. Interviews will be scheduled as applications are received. A full is available upon request.

Please include “Senior Coordinator, Database & Data Management” in the subject line.

📌 SENIOR COORDINATOR DATABASE & DATA MANAGEMENT (Victoria)
🏢 Victoria Hospitals Foundation
📍 Victoria