Administrative Assistant – Division of Pediatric Endocrinology, Department of Pediatrics, IWK Health, Halifax.Type of employment: Permanent hourly, 100% FTE. Compensation: $23.66 - $26.77 per hour. Union status: NSGEU Off&Cler;, Admin Professionals Bargaining Unit. Closing Date: May 25, 2026.ResponsibilitiesReporting to the Chief Operating Officer of the Department of Pediatrics, the Administrative Assistant provides high-quality administrative support to designated Physicians within the Division of Pediatric Endocrinology. Responsibilities include, but are not limited to: managing and processing incoming and outgoing faxes, emails, and mail accordingly; answering phone calls; managing calendarsand scheduling meetings for multiple physicians; coordinating withResidents, Clerks, and other learners including schedule coordination, IT access, and managing elective requests; managing researchacademic accounts; processing travelclaims and reimbursements; updating teachingschedules as needed; data entry; ordering office supplies as needed; letter transcription and dictation; daily office filemanagement.Hours of WorkMonday to Friday; 07:30‑15:30, 08:00‑16:00, or 08:30‑16:30.QualificationsMinimum High School Diploma or G.E.D. required.Graduate of a recognized Office Administration program is required.Minimum six (6) months related administrative experience required; one (1) year is preferred.A combination of equivalent education and experience may be considered.Working knowledge of Microsoft Office, specifically Outlook,



Teams, and Excel required.Excellent multitasking, organizational and prioritization skills required.Proven team player with excellent communication and interpersonal skills required.Demonstrated ability to respectfully work with a variety of inter‑professional team members required.High degree of initiative, diligence, attention to detail, and self‑discipline/focus required.Committed to continual learning and willing to share knowledge and support development of co‑workers.Experience organizing case conferences, meetings, guest visits and teleconferences required.Demonstrated proficiency in bookkeeping required.Experience in a related role in a health centre or university/academic workplace preferred.Experience in SAP, One Person One Record (OPOR), UKG, Meditech, PubMed, DalMedix, Adobe Acrobat, EndNote, EpiInfo, and SharePoint an asset.Experience taking and producing minutes an asset.Experience in preparing research grant applications, manuscripts, protocols and reports an asset.Experience using university, hospital and online libraries an asset.Demonstrated commitment to Family Centred Care required.Competencies in other languages an asset; French or Arabic preferred.IWK Health is an equal opportunity employer. All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex, national origin, disability, age, or any other protected status.#J-18808-Ljbffr

📌 Administrative Assistant Ii, Division Of Pediatric Endocrinology - C$23.7 - C$26.8 An Hour (Winnipeg)
🏢 IWK Health
📍 Winnipeg