Rental Property Administrator (Calgary Head Office)

City Vibe Developments, a leader in low-rise condominium development and luxury rental apartments, is seeking a customer-focused Rental Property Administrator to support our leasing operations. This full-time, permanent role is ideal for individuals who thrive in fast-paced environments and are passionate about delivering exceptional service and driving occupancy success.

We’re looking for someone who’s not just organized and detail-oriented—but also understands the importance of creating positive tenant experiences and supporting revenue growth through productive lease administration.

Key Responsibilities:
Review rental applications and assist in creating leasing documents that reflect our company’s standards.
Ensure lease agreements and monthly Pre-Authorized Debits (PADs) are accurate and aligned with actual rent payments.
Enter deposits and securities, record NSF transactions, and generate statements of account post-move-out.




Proactively process lease renewals within company policy windows to support tenant retention and minimize vacancy.
Liaise with the Leasing Team to resolve account inquiries and streamline tenant communications.
Monitor terminated leases, ensure timely inspections, and manage security deposit returns to maintain trust and compliance.
Assist with notices and site postings to support leasing efforts and property visibility.

Qualifications:
A proactive mindset with robust multitasking and prioritization skills.
Excellent communication abilities to engage with tenants and internal teams.
Familiarity with the Residential Tenancy Act and Condominium Board operations (an asset).
Proficiency in Microsoft Office and a willingness to learn internal systems.

Job Types: Full-time, Permanent

Advantages:
Casual dress
Life insurance
On-site parking
RRSP match

Work Location: In person

📌 Rental Administrator Calgary
🏢 City Vibe Developments
📍 Calgary