UNLICENSED ADMINISTRATION JOB DESCRIPTIONS

General Job Duties

v Assist Property Manager (PM) with requests placed.

v Data entry with recent properties.

v Follow Policies & Procedures for both the Company and the Clients.

v Report to Property Manager daily.

v B/F all required documents and track as required for follow-up.

v Process Corporation (Condo) documents through Alberta Land Titles.

v Research documents and collaborate with others to resolve current issues in a timely manner.

v Update property data within on-call sheets for maintenance personal and forward to maintenance administrator.

v Send out notices, follow up on deadlines, communicate with other Teams/Departments on an ongoing basis.

v Filing of documents.

Condominium Specific

v Respond to property questions from unit owners and follow up on completion of work (email, phone, GeniePad, CondoCafe).

v Maintain Owner Databases & Yardi Voyager database updates daily.

v Property maintenance coordination and follow-up for properties within portfolio.





v Ensure CondoPapers and CondoCafe Condo documents are kept current for each property.

v Compose and send out communications in a timely manner.

v Follow up as directed by PM with monitoring Bylaw infractions, following up when required with notices/fines as approved by PM.

v Facilitate occasional evening meetings such as AGM’s.

v Record and distribute AGM meeting minutes.

v Owner chargebacks as approved by PM.

v Implement purchase orders as approved by the PM.

v Process & keep current the Information Statements for each corporation.

v Process Fee Increase and Special Levy information and send out to Ownership as directed by PM.

Work Remotely
No

Pay: $40,000.00-$48,000.00 per year

Perks:
Company events
Dental care
Disability insurance
Extended health care
Life insurance
In office parking
Vision care

Application question(s):
Do you know the property management program Yardi?

Experience:
Administrative: 1 year (preferred)

Work Location: In person

📌 Condo Administrator Assistant Edmonton
🏢 Ayre & Oxford
📍 Edmonton