Bookkeeping & General Accounting · Manage day-to-day bookkeeping activities, ensuring financial transactions are accurately recorded and properly supported. · Maintain accurate general ledger accounts and accounting records. · Prepare and post journal entries as required. · Perform regular account reconciliations and investigate discrepancies. · Assist with month end and yearend accounting processes. · Identify opportunities to improve bookkeeping processes, controls, and efficiencies.

Creditor Services

Accounting · Take the lead in governing and overseeing bookkeeping processes related to the firm's Creditor Services practice. · Monitor accounting activity and identify discrepancies, unusual transactions, or issues requiring attention. · Work closely with internal stakeholders to resolve accounting and financial issues. · Provide guidance and support to team members regarding bookkeeping processes and best practices.

Trust

Accounting · Manage and maintain trust accounting records in accordance with applicable legal and regulatory requirements. · Complete trust reconciliations and investigate and resolve variances. · Support compliance with Law Society requirements and internal controls surrounding trust accounting. Remittances & Regulatory Requirements · Assist with responding to accounting related regulatory or compliance requirements. Debt Servicing & Reconciliations · Coordinate and monitor debt related accounting activities. · Perform bank, trust, credit card, and other balance sheet reconciliations. · Act as a key accounting contact for vendors and service providers. · Manage vendor inquiries relating to invoices, payments, account balances, and discrepancies. · Review and process vendor invoices and ensure appropriate coding and approvals. · Collaborate with the five person accounting team to ensure smooth day-to-day operations. · Work closely with lawyers, paralegals, administrative staff, and other internal stakeholders. · Provide accounting support and guidance to colleagues as required.



· Contribute to the continuous improvement of accounting processes and internal controls. · 5+ years of progressive bookkeeping or accounting experience. · Strong understanding of fullcycle bookkeeping and general accounting principles. · Previous experience with trust accounting is highly preferred. · Experience with remittances, reconciliations, and regulatory/compliancerelated accounting activities. · Strong understanding of accounts payable, accounts receivable, general ledger, and month end processes. · Experience managing vendor relationships and resolving account discrepancies. · Strong Excel skills and comfort working with accounting software. · Ability to work independently while also contributing effectively within a five person accounting team. · Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.



Vaco by Highspring is an Equal Prospect Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here . Virginia residents may access our state specific policies here .

Residents of all other states may access our policies here . Canadian residents may access our policies in English here and in French here . Residents of countries governed by GDPR may access our policies here . the individual’s skill sets, experience and training; office location and other geographic considerations; With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.

📌 Staff Accountant / Accounting Technician (Caledon)
🏢 Vaco
📍 Caledon