Location: Canada (remote)

Employment Type: Full-time

Compensation: $40,000 CAD per year, plus perks

Reports To: President, Telence Solutions

About Telence Solutions

Telence Solutions is a telecom consulting and technology firm delivering multi-vendor network engineering, operations, and NMS solutions to the telecom and utility sectors. Our team brings decades of hands-on carrier and vendor experience, and we recently launched a vendor-agnostic, AI-integrated Network Management System (NMS) that is helping operators simplify network monitoring and management across vendors. We are a small, fast-moving team, and this role will work in close, daily partnership with the President.

Position Summary

We are looking for an organized, proactive, and detail-oriented Executive Assistant to support the President of Telence Solutions. This is a fully remote position based in Canada, and the ideal candidate will take full ownership of travel coordination, tradeshow and event logistics, and day-to-day administrative operations, allowing the President to focus on client relationships and business growth.

Key Responsibilities

Travel Management

• Own end-to-end planning and booking of domestic and international travel, including flights, hotels, ground transportation, and visas where required.

• Build detailed, day-by-day itineraries and proactively flag scheduling conflicts.

• Monitor travel changes, delays, and cancellations, and rebook or adjust plans in real time.

• Track and reconcile travel-related expenses and receipts.

Tradeshow & Event Management

• Coordinate logistics for tradeshows and industry conferences, including registration, booth arrangements, shipping of materials, and on-site scheduling.





• Maintain a calendar of relevant industry events and recommend which ones warrant company participation.

• Liaise with vendors, venues, and event organizers to manage deadlines, deliverables, and budgets.

• Prepare pre-show and post-show summaries, including attendee lists and follow-up action items.

Administrative Support

• Manage the President's calendar, scheduling meetings and resolving conflicts across time zones.

• Prepare correspondence, presentations, reports, and meeting materials.

• Handle expense reporting, invoicing support, and light bookkeeping coordination as needed.

• Maintain organized digital files, contact lists, and internal documentation.

• Take on other ad hoc administrative and project-support tasks as they arise.

Qualifications

• 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar support role.

• Proven experience managing complex travel arrangements and/or event or tradeshow logistics.

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to manage multiple priorities independently in a remote setting.

• Proficiency with common productivity and scheduling tools (e.g., Microsoft Office/Google Workspace, calendar and travel-booking platforms).

• High degree of discretion and professionalism when handling confidential information.

• Based in Canada and legally authorized to work in Canada.

What We Offer

• Competitive salary of $40,000 CAD annually, plus benefits.

• Fully remote work arrangement.

• The opportunity to work closely with senior leadership at a growing telecom technology company.

• A collaborative, close-knit team environment.

📌 Executive Assistant to the President (Mississauga)
🏢 Telence Solutions
📍 Mississauga