Executive AssistantProvides executive support to senior leadership by streamlining operations and enhancing preparedness through administrative coordination of tasks. Facilitates communication across the organization and maintains positive relationships with stakeholders.ResponsibilitiesManage calendars, ensuring appointments are scheduled and communicated effectively.Support meeting preparation by providing necessary details and materials in advance.Support Senior Leadership team with project initiatives and meeting coordination.Partner with Executives on community projects, activities and initiatives.Assist other Executive Support team members with meeting preparation and support as needed.Provide backup for meeting setup, minute taking, and follow-up during absences of other executive assistants.Build and maintain positive working relationships with all departments and branches.Arrange travel and accommodation as required.Provide confidential support for administrative tasks such as maintaining files, preparing expense claims, and photocopying.Draft and prepare letters, emails, and responses to inquiries.Prepare reports for various stakeholders as directed by Executives and Senior Leadership.Conduct research and compile information for reports and presentations.Respond to routine correspondence and verbal inquiries on behalf of the Executives.Prepare confidential correspondence from notes or verbal instructions.Maintain office supplies and handle equipment issues as needed.Occasionally assist with personal tasks such as making restaurant reservations or lunch arrangements.Organize and manage details of meetings and appointments, including invitations, room bookings, catering, and agenda preparation.Liaise with relevant staff to address business arising from meetings and assist in determining the appropriate course of action.Assist in coordinating with various departments and ensuring timely execution of decisions.Collaborate with cross-functional teams to ensure consistency and alignment with business objectives.Maintain strong relationships with external partners, agencies, and vendors.QualificationsCertificate in office administration or equivalent.5+ years in administrative roles, supporting senior leadership teams.Expert knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).Strong verbal and written communication skills.Highly professional and adaptable with proven judgment, integrity, and discretion.Demonstrated initiative and organizational skills.Proven ability to resolve scheduling conflicts and logistical issues efficiently.Experience operating in a highly confidential environment.Experience in managing projects and coordinating with multiple stakeholders.Experience in taking minutes for management and/or board meetings.Ability to anticipate and proactively act upon the administrative needs of the Executives.Experience managing multiple priorities and meeting deadlines in a busy environment.BenefitsAnnual salary range:$59,900 - $70,500.



Pay is based on skills, experience, and the value you bring. Extended health and dental coverage, mental health support, vacation and personal days. Access to Beem member perks: free banking and exclusive member advantages.ValuesBuild Together: You are a team player who thrives on collaboration, sparks ideas, and fosters inclusivity.Own It: You are ready to take charge, drive change, and deliver outstanding results.Lead with Agility: You are a dynamic, adaptable thinker who thrives on challenge and innovation.Driven by Curiosity: You are eager to explore, learn, and shape the future.EEO StatementWe at Beem Credit Union are committed to ensuring inclusive employment practices and an accessible business environment for our employees. We do not discriminate based on any protected attribute covered by the Human Rights Code and encourage all qualified candidates to apply. We are committed to a fair and equitable hiring process for all candidates. All applications are reviewed by a member of our team.Beem Credit Union serves communities across many traditional Territories and Treaty areas in British Columbia. We are grateful to live and work on this land and are committed to reconciliation, decolonization, and building strong, connected relationships.#J-18808-Ljbffr

📌 Executive Assistant (Temporary 12 Months) - $59,900 - $70,500 A Year (Winnipeg)
🏢 Beem Credit Union
📍 Winnipeg