KENORA CATHOLIC DISTRICT SCHOOL BOARD
ADMINISTRATIVE ASSISTANT (Long Term Occasional)
Start Date: October 20, 2026

End Date: December 15, 2026

Location: St. Louis Living Arts School

Salary Range: $30.09 - $37.61 per hour

The Kenora Catholic District School Board (KCDSB) serves approximately 1,200 students from diverse cultures and backgrounds across four elementary schools and one secondary school in the vibrant Northwestern Ontario communities of Kenora and Red Lake, Ontario.

At KCDSB, we are committed to delivering exceptional Catholic education within inclusive, welcoming, and student-centered learning environments. Guided by faith, respect, and a commitment to excellence, we empower students to thrive academically, socially, emotionally, and spiritually while preparing them to become engaged and compassionate citizens.

Our dedicated team of educators and support staff professionals play a vital role in shaping positive outcomes for students and families. With approximately 390 employees, KCDSB is one of the region's largest employers and offers meaningful career opportunities for professionals seeking to make a lasting difference in their communities.

THE OPPORTUNITY
The Administrative Assistant provides comprehensive administrative support to ensure the smooth and efficient operation of the school's daily activities. As the first point of contact for students, staff, parents, visitors and external partners, the successful candidate will embody the values and spirit of our school, always presenting a welcoming and positive image. The Administrative Assistant will thrive in a collaborative, team-oriented environment and demonstrate exceptional interpersonal skills, discretion, and diplomacy.

KEY RESPONSIBILITIES:

Provide efficient and confidential administrative support to ensure the smooth day-to-day operations of the school

Maintain and update the computerized student information system (ASPEN), ensuring the accuracy, integrity, and confidentiality of all data entered

Prepare professional correspondence, memos and documentation with detail and consistency





Input data and support staff and family use of online payment and permission software (School Day)

Input and manage accurate student attendance for both elementary and secondary timetables

Assist in the preparation and distribution of report cards, ensuring timely and accurate processing

Compile, verify, and analyze data using various software applications to generate reports for the Board, Ministry of Education, and other authorized external agencies

Serve as the primary receptionist, providing courteous and informed service to students, staff, parents and the general public

Respond to telephone inquiries, direct calls appropriately and relay messages in a timely and professional manner

Liaise effectively with internal departments and external organizations to support school operations

Support the administrative team during emergency situations, including the dispensation of medication and administration of basic first aid protocols, in accordance with school procedures

Demonstrate a transparent understanding of the sensitive nature of information handled within the school environment and uphold strict confidentiality at all times

Participate in mandatory Health & Safety training and adhere to all safety protocols and procedures

Perform additional duties as assigned by the Principal, consistent with the scope and intent of the position and in alignment with Board procedures

Support school operations by taking on other responsibilities as required, contributing to a positive and effective learning environment

QUALIFICATIONS

Completion of a diploma or certificate program in Office Administration,



Business Management or a related field from a recognized institution; or an equivalent combination of education and relevant experience

Demonstrated proficiency in a computerized office environment, including advanced skills in Microsoft Office Suite (Word, Excel, Outlook), website maintenance, and internet-based applications

Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities in a fast-paced, dynamic environment

Excellent interpersonal, verbal, and written communication skills, with the ability to interact effectively and respectfully with a diverse school and community population

Proven ability to remain calm and professional under pressure, while managing frequent interruptions and shifting priorities

High attention to detail and accuracy, particularly in data entry, verification and record maintenance

Previous experience working with children or youth in an educational or community setting is considered an asset

WHY CHOOSE KCDSB?
At KCDSB, you'll be part of a caring, collaborative organization committed to student achievement and well- being. As an Executive Assistant, you'll play a vital role in supporting senior leadership and key Board initiatives while enjoying competitive compensation, OMERs pension, professional development opportunities and a positive workplace culture grounded in respect, service, and community.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

KCDSB is committed to equity, diversity, inclusion, and accessibility. Accommodations are available throughout the recruitment process upon request.

Successful candidates will be required to provide a current and satisfactory Vulnerable Sector Check (VSC) as a condition of employment. Information regarding Vulnerable Sector Check requirements is available through Ontario Provincial Police - Police Record Checks (opp.ca)

Learn more about our schools, communities, and employment opportunities by visiting us at Home - Kenora Catholic District School Board (kcdsb.on.ca)!

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📌 2026-51 1.0 FTE Long Term Occasional Administrative Assistant (Ontario)
🏢 KENORA CATHOLIC DISTRICT SCHOOL BOARD
📍 Ontario