Shift Schedule (Hours are subject to change based on operational needs): Mon-Fri – 7.5 hour day shifts
Employment Status: Temporary Full time
Department: MD CLIN REC PROC
Length of temporary contract: Approx. 6 months
Site Location: Milton

Company Description
Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcaretakes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we arecommitted to being an innovative center of excellence in community hospital care.

Job Description
Providing clerical support within the Clinical Information Services Department including:

Answering department telephone and responding to requests from internal and external parties.
Appropriately releasing patient information in support of clinical care
Scanning of patient records
Filing of loose reports
Retrieving and delivering patient records as required
Assisting physicians with chart completion duties
Assembling and labeling patient charts in proper order
Assembly and analysis of patient records
Review and distribute incoming faxes
Other duties as assigned

Qualifications




Halton Healthcare is seeking individuals who are competent in their chosen profession, patient/customer focused, team players, effective communicators, caring and respectful and fiscally responsible.

Office administration diploma from a recognized college or equivalent experience required
Minimum of 1 year of experience working in a comparable position required
Medical terminology certificate or equivalent working experience required.
Proficient in the use of Microsoft Office applications including Outlook, Word, and Excel
Minimum of 30 wpm typing speed required
Must have fast and accurate data entry skills
Experience using patient related databases, e.g. Meditech
Must be able to prioritize workload and function independently in a busy environment
Good interpersonal and organizational skills
Good verbal and written communication skills
Able to diplomatically respond to inquiries from staff, volunteers, patients, family members and members of the general public
Must be able to read, write, speak and understand English fluently
Must be physically able to perform the job: prolonged periods of time sitting; standing; walking; and pushing and pulling variety of wheeled equipment.
Must be available for shifts on short notice
Satisfactory employment and attendance record required

Additional Information
Status: Temporary Full-time (Approx. 6 months)

Hours:



Monday to Friday - 7.5 hour day shifts; 0800-1600 (Hours are subject to change based on operational needs0

Salary: $28.001 to $34.975 per hour

Date posted: August 25, 2026

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Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you.

Halton Healthcare is committed to providingaccommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Actmandates that hospitals establish health surveillance programs for all individuals working within the hospital.This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

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📌 Clerk II (Ontario)
🏢 Halton Healthcare
📍 Ontario