Prompton Real Estate Services Inc. is a Vancouver-based property management company managing 2,000+ residential units across Metro Vancouver. We're a close-knit, fast-moving team looking for someone to join our office in a key, varied support role.
About the Role We're hiring an Administrative Coordinator to be a key point of contact for our clients and a steady hand behind the scenes. You'll help answer questions about account activity and finances, keep our internal systems and records organized, and make sure day-to-day operations run smoothly.
We're looking for someone with real experience under their belts, not just someone who can execute the day-to-day, but someone confident enough to spot a better way of doing things, speak up about it, and help drive that change with our team.
You'll receive hands-on training on our systems and processes as you ramp up, with ongoing support from our Senior Administrative Coordinator and the Director of Property Management.
What You'll Do Be a go-to contact for clients with questions about their account activity and finances
Manage the back end of our property management software — accounts, records, and day-to-day troubleshooting
Monitor account balances and insurance renewals, following up with clients and vendors as needed




Handle time-sensitive client communications related to municipal tax programs and property assessments
Coordinate office technology and vendor accounts
Provide backup coverage at the front desk when needed
Flag anything unclear or time-sensitive to the Senior Administrative Coordinator or Director promptly
What We're Looking For 3+ years in an administrative, coordinator, or operations support role
Comfortable learning new software and systems quickly
Able to read and explain financial statements confidently (account statements, balances)
Genuine leadership qualities — someone others naturally trust and look to, even without direct reports
Confidence to identify gaps or inefficiencies, speak up about them, and help push improvements through
Organized, reliable, and comfortable managing several recurring tasks at once
Explicit, confident written and verbal communication with clients and the team
Why Join Prompton A genuine training period so you're set up to succeed, not thrown in cold
Close mentorship from the Senior Administrative Coordinator and the Director of Property Management
A team that genuinely wants your input — if you see a better way to do something, we want to hear it
Real, varied responsibility from early on in a supportive, collaborative office

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📌 Administrative Coordinator (British Columbia)
🏢 Prompton Real Estate Services
📍 British Columbia