WHAT WE ARE LOOKING FOR: We are currently seeking an Human Resources Administrative Assistant for a maternity leave replacement. As an HR Administrative Assistant you will be the bridge between the production workers and the HR department. You will distinguish yourself by your rigor, your ability to organize your work according to the needs. Respect for confidentiality is essential. You also must have excellent communication in English and French with strong interpersonal skills. *The role requires extended hours two evenings per week, including Mondays and one other day at the employee’s convenience.
WHAT YOU WILL DO: Serve as the primary point of contact for production employees, responding to HR‑related inquiries and providing day‑to‑day support.
Escalate all employee relations matters to HR Advisors as required, ensuring timely follow‑up and resolution.
Collect, review, and process employee documentation, including vacation requests and internal job applications.
Manage Personal Protection Equipement program (distribution and maintenance of inventory).
Coordinate, facilitate,



and support onboarding for current production employees, delivering orientation and information sessions while ensuring timely provision of tools, equipment, and a smooth introduction to the production environment.
Support production operations by tracking absenteeism, internal movements, and workforce changes.
Maintain and update HR records, reports, and tracking tools in accordance with company standards.
Prepare and issue employee letters and official documentation as needed.
Assist with factory recruitment activities, including coordination of candidates and hiring support.
Contribute to various HR projects and initiatives, providing administrative and operational support as needed.
SKILLS AND KNOWLEDGE YOU SHOULD POSSESS: DEP or AEC – Secretarial studies, Administrative support or related field
Excellent written and verbal skills in English and French
Full proficiency in MS Office (Word; Excel; Outlook)
Excellent organizational skills.

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📌 HR Administrative Assistant (Mat Leave replacement) (Quebec City)
🏢 gexel tÉlÉcom international
📍 Quebec City