Reports to: Branch Manager
Location: In person, PASADENA, NL
Pay: From CA$26.00 per hour
About the Role We’re looking for a driven, detail-oriented Operations Coordinator to lead our fleet of drivers — both company employees and subcontractors — and serve as the key liaison between the company, our clients, and our operators. As the first point of contact for day-to-day operations, you’ll keep our fleet moving safely, efficiently, and in step with client needs.
What We’re Looking For A strong leadership mindset with the ability to motivate and guide a team
Comfort working independently as well as collaboratively within a team
A genuine team-first attitude
The ability to thrive in a high-pace, high-stress environment
Proficiency in Microsoft Office
Excellent organizational, coordination, and planning skills
What You’ll Do Safety Follow and enforce all company, client, and legislative safety regulations, policies, and procedures
Champion a positive safety culture through our “Safety Starts with Me” values
Complete required certified/approved training
Refuse unsafe work and report concerns immediately to your supervisor
Report all injuries and incidents promptly to appropriate personnel (and client representatives when required)
Complete Accident/Incident Reports as needed
Lead weekly toolbox talks with crews
Documentation Communicate clearly, both verbally and in writing
Ensure all documentation — Field Level Hazard Assessments (FLHAs), work orders, checklists, and more — is complete, accurate, and easy to read
Confirm records are signed off where required




Support the Plan-Do-Check-Act cycle for documentation and company records
Track units out of service due to mechanical issues
Verify and approve daily work orders for operator and job accuracy
Review employee work orders and prepare quotes
Operations Plan, coordinate, dispatch, and execute the daily workload within CBA parameters
Complete paperwork covering safety, payroll, driving, and daily operational needs
Help ensure documentation — Job Hazard Analyses, Field Level Risk/Hazard Assessments, logbooks, timesheets, and pre/post-trip inspections — meets regulatory and administrative standards
Communicate expectations and outcomes clearly when delegating tasks
Act as the primary point of contact for our fleet of operators, ensuring company and client policies are followed
Partner with client planners on driver availability and hours-of-service
Identify opportunities to streamline procedures without compromising accuracy
Work independently in a team- and safety-focused environment
Plan — and re-plan when necessary — daily work with minimal supervision
Hold team members accountable for maintenance reporting protocols, minor repairs, and reporting deficiencies or out-of-service items, with a focus on engagement and understanding
Take part in a rotational on-call program covering nights and weekends
Coordinate with the maintenance department on repair priorities for units in the shop, scheduling out-of-service repairs to minimize downtime and revenue loss
Work with Yard Supervisor(s) to ensure accurate tracking of waste ins/outs
Advantages Extended health care
Vision care
Paid time off

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