Position:Office Administration Specialist - Western CanadaCompany:Pacific Stone TileReports to:Director of Accounting & Corporate ControllerSchedule:Monday to Friday, 8:30 am to 5:00 pmCompensation:$50,000 - $60,000AI Disclosure:No AI screening usedVacancy Status:Existing RoleWho We Are Looking ForStone Tile is seeking a highly organized and customer-focused Office Administration Specialist to support our Western Canada operations. This role is ideal for someone who enjoys a dynamic position that combines accounting support, office administration, and customer service responsibilities.The successful candidate will play a key role in supporting the day-to-day operations of the branch by managing accounts receivable and payable tasks, coordinating office administration, assisting customers and clients, and supporting the showroom and sales team as needed.You are proactive, detail-oriented, adaptable, and thrive in a fast-paced environment where no two days are the same.Key ResponsibilitiesComplete preliminary client credit applicationsPost customer payments in P21Prepare invoices and assist with account inquiriesResolve billing discrepancies and payment issuesCollect payments, deposits, and outstanding balancesProcess credit card applicationsPrepare and file bank depositsPrint monthly account statements and remit to Head Office in TorontoBalance petty cash and reconcile company credit cards as requiredMaintain records and receipts for all company purchasesPost accounts payable invoices accurately and in a timely mannerAdministrative & Customer Service SupportProvide skilled and welcoming customer service to clients, vendors,



and visitorsSupport showroom operations and assist with general client inquiriesArrange couriers and shipping requestsOrder office supplies and maintain inventory levelsSubmit maintenance requests for the branch officeMaintain filing systems and administrative recordsPerform general clerical and administrative dutiesAssist with sales order entry and quotations as required, particularly for smaller showroom ordersSupport various departments with administrative coordination as neededQualifications & Experience3–5 years of experience in accounting, administration, customer service, or a related roleStrong communication and interpersonal skillsProfessional and customer-focused approachProficient in Microsoft Office, including Word, Excel, and OutlookAbility to quickly learn new systems and softwareExperience with P21 is considered an assetStrong organizational, multitasking, and time management skillsExcellent attention to detail and accuracyAbility to work independently and collaboratively within a team environmentStrong problem-solving and critical-thinking abilitiesHigh level of professionalism, accountability, and integritySelf-motivated with a positive attitude and willingness to assist where neededWorking ConditionsManual dexterity required for computer and office equipment useOccasional overtime may be requiredWhy Join Stone Tile?For over 30 years, Stone Tile has been a leader in luxury stone and tile, known for exceptional quality, innovative design, and industry-leading service. We are passionate about creating inspiring spaces and equally passionate about building a workplace where talented people can thrive.At Stone Tile, we believe our people are our greatest asset. We are committed to fostering a collaborative, supportive, and growth-oriented environment where employees are empowered to succeed both personally and professionally.Competitive compensationCommunity and personal development opportunitiesRewards and recognition programsTeam-building eventsFamily care and parental leave supportStone Tile is an equal opportunity employer and welcomes applications from all qualified candidates. Accommodations are available upon request throughout the recruitment process.#J-18808-Ljbffr

📌 Office Administration Specialist - Western Canada - C$50,000 - C$60,000 A Year (Winnipeg)
🏢 Stone Tile
📍 Winnipeg