Full-time Permanent Associate
Posted 07 Aug 2026
Description The Accounts Payable Specialist is responsible for ensuring accurate, timely, and compliant processing of all vendor payments while maintaining clean, audit-ready records. This position supports the financial health of the organization by managing high-volume AP transactions, partnering closely with internal teams and external vendors, and contributing to smooth month-end close activities. The role also plays an active part in improving processes, driving efficiency, and scaling accounts payable operations with precision and professionalism. A solid understanding of multi-entity accounting is required.
What You’ll Be Doing Accounts Payable Operations Process high-volume vendor invoices accurately and efficiently in AP systems.
Match invoices and receipts.
Ensure proper coding to GL accounts and cost centers.
Manage payment runs (EFT, ACH, wire transfers, etc.).
Maintain organized and audit-ready documentation.
Act as the main point of contact for vendor inquiries and payment follow-ups.
Build strong relationships with external vendors and internal department leads.
Collaborate with Finance, Operations, HR, and Leadership teams for approvals and clarifications.
Resolve discrepancies proactively and professionally.
Prepare weekly and monthly AP aging reports.
Assist with month-end close activities.
Reconcile vendor statements and investigate variances.
Support audits by providing documentation and explanations.
Track expenses and help identify process improvement opportunities.
Process Improvement Help streamline AP workflows in QuickBooks.




Identify automation opportunities.
Contribute ideas to improve efficiency in a scaling fintech environment.
Support policy documentation and compliance procedures.
What We’re Looking For 2 – 4 years of Accounts Payable experience (preferably in SaaS, tech, or fintech).
Strong working knowledge of AP systems and technology.
High attention to detail and strong organizational skills.
Comfortable working in a fast-paced, high-growth environment.
Strong communication skills (you’ll be working cross-functionally).
Ability to prioritize and manage multiple deadlines.
Health & Wellness Spending Accounts.
Perkopolis Staff Discounts.
On-Site Gym + Planet Fitness Membership Concessions.
Coffee Bar with Barista + Unlimited Snacks.
Space Ops welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
AIDisclosure:Aspart of our recruitment process, we may use AI-enabled tools to support the screening and assessment of applications. All AI-generated recommendations and outputs are reviewed andvalidatedby our recruitment team.
Company Overview At Space Ops, we're a team of innovators, problem-solvers, and builders passionate about creating technology that makes a difference. We thrive on collaboration, curiosity, and continuous learning, empowering every team member to make an impact. If you're looking for meaningful work, opportunities to grow, and a fun, supportive culture where excellent ideas come to life, Space Ops is the place for you.

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