Part Time Payroll & Benefits CoordinatorDepartment:Human ResourcesReports To:Director of Human ResourcesLocation:Dundas, ONPosition SummaryThe Payroll & Benefits Coordinator is responsible for the accurate and timely processing of payroll, administration of employee benefits, and management of WSIB reporting and payments for Choices Association. This role supports a unionized workforce within the developmental services (DS) sector and ensures compliance with the Employment Standards Act (ESA), CRA requirements, WSIB regulations, and the Collective Agreement. Working closely with Finance, HR, and Program Managers, this role plays a critical part in supporting frontline staff by ensuring payroll accuracy, benefits access, and timely response to workplace injury processes.Key ResponsibilitiesPayroll AdministrationProcess bi-weekly payroll for all employees (full-time, part-time, and casual) using IBEXMaintain accurate employee records, including new hires, terminations, status changes, and wage adjustments.Ensure compliance with ESA, CRA regulations, and the Collective Agreement (including premiums, scheduling changes, and overtime rules)Track and reconcile hours worked, lieu time, vacation, and sick time in alignment with organizational practices.Investigate and resolve payroll discrepancies in a timely manner.Prepare and process year-end requirements, including T4s and related reportingBenefits AdministrationAdminister employee benefits programs, including enrollments, changes, and terminationsAct as the primary liaison with benefits providers to resolve issues and ensure accurate billingSupport employees with benefits inquiries,



including claims and coverage questionsReconcile monthly benefits invoices and coordinate timely paymentsSupport annual benefits renewals and staff communicationsWSIB & Return-to-Work CoordinationManage WSIB claims, including reporting workplace injuries within required timelinesCoordinate return-to-work plans in collaboration with HR, Program Managers, and employeesProcess WSIB payments and maintain accurate documentationMonitor claims and ensure compliance with WSIB requirements and reporting deadlinesSupport audits and provide documentation as requiredCompliance & ReportingEnsure all payroll, benefits, and WSIB processes comply with legislation, internal policies, and Collective Agreement requirementsPrepare regular reports related to payroll, benefits, and WSIB activity for leadershipMaintain strict confidentiality of employee and organizational informationEmployee & Operational SupportRespond to employee inquiries related to payroll, benefits, and WSIB in a timely and professional mannerCollaborate with Program Managers to ensure accurate scheduling, time tracking,



and payroll inputsSupport internal and external audits by providing required documentationIdentify and recommend process improvements to enhance efficiency and accuracyQualifications & ExperiencePost-secondary education in Payroll, Accounting, Human Resources, or a related fieldPCP (Payroll Compliance Practitioner) designation or working toward certification is an assetMinimum 3–5 years of experience in payroll and benefits administrationDirect experience managing WSIB claims and return-to-work processesStrong understanding of ESA, CRA requirements, and payroll legislationExperience working in a unionized environment (preferred)Skills & CompetenciesHigh level of accuracy and attention to detailStrong organizational and time management skills with the ability to meet strict deadlinesAbility to handle confidential and sensitive information with discretionExcellent communication and interpersonal skillsProficiency in payroll and HRIS systems (IBEX experience considered an asset)Solid problem-solving skills and ability to work collaboratively across departmentsCompensation & BenefitsWage:$32.70 per hourPaid vacation and personal daysOpportunities for professional developmentWorking ConditionsHybrid work environment with regular on-site presence requiredMulti-site support across residential and community participation programsOccasional requirement to meet payroll deadlines outside standard working hoursWhy Join ChoicesBe part of a mission-driven organization supporting individuals with intellectual disabilitiesContribute to a collaborative, person-centred environmentPlay a key role in supporting frontline staff and organizational operations#J-18808-Ljbffr

📌 Part Time Payroll & Benefits Coordinator - $32.7 An Hour - Part Time (Winnipeg)
🏢 Choices Association
📍 Winnipeg