Job Title: Warehouse Operations & Administrative Coordinator

Location : Concord, Ontario

Employment Type : Full time

Pay Rate : $19.50 – $23.50/hour

Schedule : Monday – Friday, 8:00 AM – 4:00 PM

Position Summary

We are looking for an organized and detail-oriented Warehouse Operations & Administrative

Coordinator to support warehouse and office operations. The role involves shipping and receiving,

inventory control, documentation, administrative support, and communication with clients, suppliers,

and carriers.

Key Responsibilities

- Coordinate daily shipping and receiving activities.
- Pick, pack, label, and verify outgoing orders.
- Prepare packing slips, shipping labels, bills of lading, and other shipping documents.
- Coordinate pickups and deliveries with couriers and freight carriers.
- Track shipments and resolve delivery delays, shortages, damages, and discrepancies.
- Maintain accurate inventory records and assist with cycle counts and reconciliation.
- Investigate inventory discrepancies and report issues to management.
- Maintain organized warehouse, inventory, and storage areas.
- Perform data entry and update spreadsheets, databases, and internal systems.
- Maintain electronic and paper filing systems.
- Prepare reports, schedules, tracking sheets, and other administrative documents.
- Draft professional emails, letters, and routine business correspondence.
- Monitor shared emails and respond to routine inquiries.
- Communicate professionally with clients, suppliers, carriers, and internal departments.
- Coordinate information and priorities between warehouse operations and other departments.




- Track outstanding tasks, deadlines, shipments, and follow-ups.
- Assist management with operational and administrative projects.
- Follow workplace health and safety policies and safe material-handling practices.

Requirements

- Previous experience in shipping and receiving, warehouse administration, inventory control,

or office administration.
- Excellent written and spoken English.
- Solid spelling, grammar, proofreading, and business-writing skills.
- Ability to independently prepare professional emails and correspondence.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Proficiency with Microsoft Outlook, Word, and Excel.
- Experience using inventory, warehouse, order-management, or business software.
- Ability to manage multiple priorities and deadlines.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.

Preferred Qualifications

- Experience in a warehouse, manufacturing, distribution, or industrial environment.
- Experience with inventory or warehouse management systems.
- Knowledge of shipping documentation and bills of lading.
- Experience coordinating freight carriers and commercial shipments.
- Experience preparing operational reports and spreadsheets.
- Valid driver's licence and forklift certification are an asset.

Physical & Work Requirements

- Comfortable working in both warehouse and office environments.
- Ability to stand, sit, walk, and move throughout the work area as required.
- Ability to use computers, scanners, printers, telephones, and other office equipment.

📌 Warehouse Operations & Administrative Coordinator (Mississauga)
🏢 ScillTech Professional Services
📍 Mississauga