We're a small, fast-moving team building AI-native tools for financial advisors. If you care about craft and shipping products people love, we'd like to meet you.

Business Operations Coordinator
Location
St. John's, NL

Employment Type
Full time

Location Type
On-site

Department
Operations

Verlo is building the operating system for financial advisors.

Advisors spend too much time switching between CRMs, email, calendars, notes, spreadsheets, and manual processes. We're building an AI-powered platform that brings everything together, helping advisory firms spend less time on administrative work and more time serving clients.

We're an early-stage startup, which means everyone wears multiple hats. We value people who enjoy solving problems, improving processes, and jumping in wherever they're needed.

About the Role
We're looking for a Business Operations Coordinator to help keep Verlo running smoothly behind the scenes.

This is a true generalist role. One morning you might be organizing founder calendars, the next you could be following up on unpaid invoices, coordinating a vendor, documenting a process, helping prepare for a product launch, or finding a better way to handle an internal workflow.

You'll work closely with the founders across every part of the business, helping eliminate operational bottlenecks so the rest of the team can move faster.

If you enjoy bringing order to chaos, improving processes, and tackling whatever needs to get done, you'll thrive in this role.

What You'll Do

Provide executive support, including calendar management, travel planning, and meeting coordination

Manage accounts receivable, invoicing, and payment follow-up

Coordinate vendors, software subscriptions, and operational tools

Help manage recruiting logistics and employee onboarding

Document and improve internal processes

Assist with contracts and operational administration

Coordinate company events, meetings, and off-sites





Support finance and bookkeeping activities

Help maintain internal documentation and knowledge bases

Assist with customer and partner operational requests

Own special projects across operations, finance, people, and customer success

Identify inefficiencies and recommend better ways of working

What We're Looking For

2+ years in operations, executive assistance, office management, finance, project coordination, or another business operations role

Exceptional organizational skills and attention to detail

Strong written and verbal communication

Comfortable juggling multiple priorities in a fast-moving environment

Able to work independently and solve problems with minimal direction

Naturally proactive—you notice things before they become problems

High level of professionalism and discretion

Curious, resourceful, and willing to learn current systems quickly

Bonus Points

Startup experience

Experience supporting executives or founders

Familiarity with invoicing or accounts receivable

Experience with tools like Google Workspace, Notion, Slack, Attio, or modern SaaS platforms

Experience improving or documenting operational processes

What Success Looks Like

Within your first 90 days, you'll:

Become the go-to person for day-to-day operational coordination

Keep invoicing and accounts receivable running smoothly

Reduce administrative workload for the founders

Improve at least three internal processes

Build documentation that makes the team more efficient

Become a trusted partner across every department

Why Join Verlo?

Work directly with the founders

Make an impact across every part of the business

Help build the operational foundation of a fast-growing startup

Competitive compensation

Significant opportunities for growth as the company scales

If you're the kind of person who loves making things run better, enjoys variety in your work, and isn't afraid to jump into whatever needs doing, we'd love to meet you.

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📌 Business Operations Coordinator (Newfoundland and Labrador)
🏢 Verlo
📍 Newfoundland and Labrador