Job Description:

We are looking for a detail-oriented Data Entry Clerk to join a construction and contractor organization in Vaughan, Ontario on a Contract basis. This position supports the accurate processing of fleet-related invoice information and helps keep financial records complete, organized, and ready for review. The successful candidate will work closely with internal teams to ensure documentation is entered correctly, discrepancies are addressed promptly, and reporting deadlines are met.

Responsibilities:

- Record fleet-related invoices in the appropriate system with a high level of accuracy and within required timelines.
- Review billing information against supporting documents such as purchase orders, service records, and delivery documentation to confirm correctness.
- Investigate mismatches between invoice details and fleet records, and raise unresolved issues to the appropriate team members.
- Maintain well-structured electronic and physical filing systems for invoice documentation and related records.




- Prepare routine reports to support accounting activities and provide management with clear financial information.
- Coordinate with fleet, finance, and operations staff to help ensure invoices move through the process efficiently.
- Support month-end and quarterly reconciliation activities by organizing records and assisting with reporting requirements.

Requirements:

- Demonstrated experience in data entry or administrative support in a fast-paced work setting.
- Strong attention to detail with the ability to enter and review information accurately.
- Proficiency in Microsoft Excel and Microsoft Word for documentation, tracking, and reporting tasks.
- Ability to manage digital and paper files in an organized and efficient manner.
- Comfortable performing basic calculations and reviewing numerical information for accuracy.
- Effective written communication skills for email correspondence and internal coordination.
- Strong typing skills and the ability to handle scanning and document-processing tasks efficiently.

📌 Data Entry Clerk (Vaughan)
🏢 Robert Half
📍 Vaughan