Support leadership. Strengthen our impact.At McMan Calgary & Area, connection is at our core. Every year, we make a meaningful difference in the lives of more than 5,000 children, youth, adults, and families by providing programs and services that support those with complex needs, including mental health challenges, addictions, homelessness, poverty, and disabilities. We believe in everyone’s deep and infinite worth, and no matter who you are, we will walk alongside you.Through our work, we rebuild, integrate, and strengthen connections, to self, peers, families, communities, support professionals, and the land, because people need people. Our sense of well‑being, identity, and belonging comes from relationships, and healing happens through these connections. Professional supports are there for a season or a reason, not a lifetime, because our goal is to empower individuals and families to thrive independently.THE ROLEReporting to the Executive Director, the Executive Assistant provides senior level executive, administrative and governance across McMan Regional and provincial structures. The role functions as a trusted partner to the Executive Director, supporting day-to-day effectiveness through meetings coordination, briefings, correspondence and preparation of executive level materials.In addition, the role plays a key coordinating function to regional and provincial governance activities, including preparation for Boards, Committees, Annual General meetings, annual reports and organization reporting. The Executive Assistant supports the flow of information from Regional Executive Directors and consolidates material to support provincial governance and decision making.Operating with a high degree of independence, discretion and judgement, the role is integral to supporting executive leadership, effective governance, accountability and organizational continuity.KEY RESPONSIBILITIESExecutive Assistant to the Executive DirectorAdministrative & Executive SupportAct as the primary administrative partner to the Executive Director, exercising independent judgment to prioritize competing demands and manage sensitive mattersManage, screen, and prioritize correspondence, inquiries, and information flow on behalf of the Executive DirectorDraft, edit, and prepare executive correspondence, briefing notes, reports, and internal/external communicationsSupport executive decision making through research, synthesis of information, and preparation of high-quality documents and presentationsScheduling & CoordinationProactively manage the Executive Director’s complex calendar, including meetings, travel, conferences, and competing deadlinesCoordinate logistics for meetings, teleconferences, videoconferences, and events, including agendas, materials, attendance, and follow‑upMaintain organizational calendars and tracking systems for governance, leadership and organizational deliverablesInformation ManagementCollect, analyze, and synthesize data to support executive decision-makingDevelop, organize, and maintain secure electronic and physical filing systemsRecord, maintain, and retrieve historical records, meeting documentation,



and institutional knowledgeConfidentiality & Risk ManagementSafeguard confidential, sensitive, and privileged information in accordance with organizational policy, privacy legislation, and best practicesDemonstrate discretion, professionalism, and sound judgment in all interactionsMeeting Support & DocumentationAttend internal and external meetings as required; accurately capture discussion points, decisions, and action itemsPrepare, review, and circulate draft meeting minutes and follow‑up documentationTrack action items and support accountability across leadership and cross‑functional teamsPresentation & ReportingDevelop presentations, dashboards, and executive summaries to inform planning and decision‑makingSupport reporting requirements for leadership, funders, and governance bodiesGovernance & Board Support (Regional & Provincial)Provide end to end administrative and documentation support for Regional and Provincial Boards, including Board of Directors, Audit Committees and Annual General MeetingsCoordinate governance processes in accordance with organizational bylaws, governance standards, and confidentiality requirementsPrepare compile and securely distribute Board and committee materials, supporting informed decision making and complianceAttend Board meetings and committee meetings as required; draft accurate minute resolutions and follow up documentation to ensure accountability and continuitySupport governance follow through, records management, and institutional knowledge related to Board and committee activities.Other ResponsibilitiesAssist with drafting, reviewing, and formatting organizational policies and proceduresSupport special projects, initiatives, and organizational events as assignedProvide backup reception and office management support as requiredParticipate in committees and working groups, contributing administrative expertisePerform additional duties consistent with the scope and seniority of the roleIDEAL CANDIDATEEducationDiploma or Degree in Office Administration, Business Administration, or a related fieldEquivalent combination of education and significant, relevant experience may be consideredExperienceMinimum 4+ years of progressive administrative or executive support experience, preferably supporting senior leadership or boardsDemonstrated experience supporting governance bodies (Board, committees, AGM) is strongly preferredExperience working in a non‑profit, human services, or community‑based organization is an assetSkills & CompetenciesCore CompetenciesExceptional organizational, time‑management, and prioritization skills in a quick‑paced environmentHigh degree of accuracy, attention to detail, and follow‑throughStrong judgment, discretion,



and ability to manage confidential and sensitive informationCommunication & Interpersonal SkillsClear, professional written and verbal communication skillsStrong interpersonal skills with the ability to interact professionally with executives, Board members, staff, partners, and external stakeholdersAbility to work collaboratively and independently with minimal supervisionTechnical SkillsAdvanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)Experience with virtual meeting platforms (Teams, Zoom, etc.)Experience updating websites, social media platforms, and using design tools such as Canva or similarExperience with email marketing platforms (Constant Contact) and donor or CRM systems (DonorPerfect or similar)AssetsCommissioner of Oaths (or willingness to obtain)Valid Driver’s License and access to reliable transportation with appropriate insuranceCurrent Police Information Check (satisfactory and no more than six months old)ORGANIZATIONAL RESPONSIBILITIES & EXPECTATIONSReflect and demonstrate the Agency Vision in your work.Represent the Agency in a professional manner.Complete and maintain all Agency core training related to the position.Understand and act in accordance with the legislation, policies, standards and procedures of the program and Agency.Establish and maintain a collaborative working relationship with colleagues and external stakeholders to foster consistency and collaboration of services.Know and understand the relationship of the services of his/her program to other Agency programs and to the Agency Mission and strategic direction.Ensure accuracy, confidentiality and safekeeping of agency records.Employee Benefits & Workplace CultureMcMan provides a robust blend of employee benefits, personal days, learning & development, and the opportunity to contribute to the community at large. Access is provided to most benefits within the first month of employment, with a plan that includes income protection, health, dental, paramedical services, vision, prescription drug coverage, an Employee & Family Assistance Program, and a Wellness Spending Account. A 100% employer contribution pension plan is also provided after 6 months of employment. With paid vacation, a flexible schedule, and personal days, the organization encourages a work life balance.Our organization is on an active reconciliation journey. Indigenous protocols, Elder guidance, and cultural learning are part of our workplace culture. Indigenous staff are supported through relational supervision and cultural practices.Equal OpportunityMcMan is committed to equity, diversity and inclusion and recognizes that a diverse staff benefits and enriches the work environment and contributes to organizational excellence. We acknowledge that Indigenous lived experience, community connection, and cultural knowledge are valuable forms of expertise. At McMan, we welcome applications from qualified individuals from diverse backgrounds and encourage Indigenous applicants to share their experiences in ways that feel meaningful to them.Salary Range: $67,159.00 - $74,621.00Closing Date: May 22, 2026 (or until a suitable candidate is found)#J-18808-Ljbffr

📌 Executive Assistant - C$67,159 - C$74,621 A Year (Winnipeg)
🏢 McMan Calgary & Area
📍 Winnipeg