Personal Assistant / Lifestyle & Operations Manager

Location: Edmonton, AB
Position Type: Full-Time

About the Role

I'm an entrepreneur with multiple growing businesses looking for an exceptional Executive Personal Assistant / Lifestyle & Operations Manager.

This is not a traditional assistant role. I'm looking for someone who can become my trusted right hand—someone who enjoys creating order, solving problems before they arise, and making life run seamlessly.

Your role is to take ownership of the countless details that consume time and attention, allowing me to focus on growing my businesses and other high-value priorities.

No two days will be the same. One day you may be coordinating travel, the next organizing an event, researching a major purchase, overseeing contractors, planning a dinner party, or ensuring everything is ready before an important meeting.

If you're highly organized, proactive, resourceful, and have exceptional taste, this could be an incredible long-term opportunity.

What You'll Be Responsible For

Personal Operations

- Grocery shopping and household errands
- Managing returns, deliveries, and packages
- Laundry and dry cleaning
- Booking appointments
- Detailing and cleaning of vehicles, scheduling maintenance
- Managing household inventory and supplies
- Maintaining tidy household
- Finding and coordinating contractors, and home services
- Purchasing thoughtful gifts for birthdays, holidays, and special occasions
- Solving day-to-day logistical challenges

Travel & Lifestyle

- Book flights, hotels, restaurants, and transportation
- Research destinations and activities
- Prepare travel checklists
- Ensure everything is organized before departure
- Handle last-minute itinerary changes
- Create memorable travel experiences

Event Planning & Entertaining

- Plan dinners, holiday parties, and social events
- Coordinate caterers, florists, rentals, entertainment, and vendors
- Source décor and furnishings
- Create beautiful, welcoming spaces
- Manage invitations and guest lists
- Ensure events run smoothly from start to finish

Design & Personal Shopping

We're looking for someone with exceptional taste.





Responsibilities may include:

- Assisting with interior decorating and home organization
- Selecting furniture and décor
- Helping source artwork and accessories
- Personal shopping
- Coordinating gifts
- Helping choose event décor
- Recommending clothing, accessories, or lifestyle purchases when requested

A robust eye for design, fashion, presentation, and quality is a significant asset.

Executive Support

- Manage a busy calendar and coordinate meetings
- Plan domestic and international travel
- Prepare detailed itineraries
- Track tasks, deadlines, and follow-ups
- Organize digital files and important documents
- Coordinate with accountants, lawyers, financial advisors, and vendors
- Research products, services, and purchases
- Handle confidential information with professionalism and discretion

Who You Are

You are someone who naturally notices what needs to be done without being asked.

You enjoy creating systems, solving problems, and making people's lives easier.

You're calm under pressure, highly organized, and take pride in delivering work at an exceptional standard.

You have excellent judgment and can make decisions independently.

You understand that discretion and trust are non-negotiable.

Qualifications

We're much more interested in finding the right person than checking every box.

Ideal candidates will possess many of the following:

- Exceptional organizational skills
- Outstanding communication skills
- High attention to detail
- Strong problem-solving ability
- Excellent time management
- Professional and polished demeanor
- Ability to multitask in a fast-paced environment
- High level of integrity and discretion
- Comfortable working independently
- Tech-savvy and comfortable learning new software
- Comfortable using AI tools such as ChatGPT




- Valid driver's license and reliable transportation
- Flexible schedule when required

Experience as an Executive Assistant, Chief of Staff, Office Manager, Operations Coordinator, Concierge, Event Planner, Interior Designer, Hospitality Professional, or Luxury Service Professional would all be considered an asset.

The Ideal Candidate

The ideal person is:

- Proactive rather than reactive
- Highly dependable
- Naturally organized
- Resourceful
- Calm under pressure
- Positive and professional
- Comfortable handling confidential information
- Someone who enjoys making things beautiful
- Someone with excellent taste and attention to detail
- Someone who genuinely enjoys helping others succeed

Compensation

- Performance-based bonus opportunities
- Paid vacation
- Unlimited Dental
- Opportunity for long-term growth
- A varied, interesting role where every week is different

How Success Will Be Measured

Success in this role isn't measured by hours worked—it's measured by the value you create.

Examples include:

- Problems solved before they become problems
- Smoothly executed travel and events
- An organized, efficient personal and professional life
- Excellent communication and follow-through
- High-quality decision-making with minimal supervision
- Creating exceptional experiences through thoughtful planning and attention to detail

How to Apply

Please submit:

- Your resume
- A brief cover letter telling us why this role interests you
- An example of a complex project, event, or logistical challenge you successfully managed
- (Optional, but encouraged) A portfolio, Pinterest board, Canva presentation, or photos showcasing your eye for design, event planning, fashion, or organization

We're looking for someone who wants to become an indispensable part of a fast-moving entrepreneurial environment. If you're highly organized, love solving problems, have exceptional taste, and take pride in making life run effortlessly for others, we'd love to hear from you.

Pay: $25.00-$35.00 per hour

Benefits:

- Dental care

Work Location: In person

📌 Personal Assistant (Canada)
🏢 Personal Assistant
📍 Canada