Mullen Group Ltd. | Okotoks, Alberta

Administrative Assistant

LOCATION

Okotoks, Alberta

DEPARTMENTS

Human Resources + Corporate & Legal Services

POSITION TYPE

Full-time

Join One of North America's Leading Transportation & Logistics Organizations

Mullen Group Ltd. is one of North America's largest transportation and logistics providers, operating a network of independently managed business units across Canada and the United States. Our Corporate office is seeking a highly organized, detail-oriented and proactive Administrative Assistant to provide support to both our Human Resources and Corporate & Legal Services teams.

This position is an excellent opportunity for someone who enjoys a diverse workload, thrives in a collaborative team environment and takes pride in delivering dependable administrative support in a fast-paced public company setting.

Position Overview

Reporting to the General Counsel, the Administrative Assistant will support daily administrative functions, coordinate projects, maintain confidential records and assist with a range of human resources, corporate, legal, governance and compliance initiatives.

Key Responsibilities | Human Resources Support

- Assist with recruitment activities, including posting positions, coordinating interviews and preparing candidate correspondence.
- Support employee onboarding and offboarding processes.
- Maintain employee files and human resources records in accordance with privacy and record-retention requirements.
- Prepare employment letters, offer letters, employment agreements and other human resources documentation.
- Coordinate training programs, employee events and recognition initiatives.
- Support human resources reporting, data entry, policy administration and document management.
- Coordinate confidential employee documentation and correspondence.
- Assist with employment-related projects and initiatives as assigned.

Key Responsibilities | Corporate & Legal Services Support





- Assist with the administration and maintenance of corporate records, minute books and governance documents.
- Coordinate the execution of legal documents, resolutions and corporate filings.
- Maintain legal databases, matter tracking systems and contract repositories.
- Organize and track contracts, leases, legal correspondence and regulatory filings.
- Assist with due diligence activities related to acquisitions and corporate transactions.
- Support the preparation and distribution of board, committee and governance materials.
- Conduct basic corporate and legal research and prepare summaries or reports.
- Liaise with external counsel, regulatory advisors and business unit contacts as directed.

General Administrative Responsibilities

- Manage calendars, meetings and scheduling for team members.
- Prepare and format presentations, reports, spreadsheets and correspondence.
- Coordinate travel arrangements, accommodations and expense submissions.
- Organize electronic and physical filing systems and support records management and document retention programs.
- Coordinate couriers, incoming correspondence and document distribution.
- Assist with special projects and departmental initiatives.
- Maintain a high level of confidentiality with all employee, legal and corporate information.

Qualifications

Required

- Certificate in Business Administration, Office Administration, Human Resources, Legal Administration or a related discipline.
- 3 to 5 years of administrative experience supporting professional teams.
- Advanced proficiency in Microsoft Office, including Word, Excel,



Outlook and PowerPoint.
- Strong organizational, time-management and multitasking skills.
- Excellent written and verbal communication abilities.
- Exceptional attention to detail and accuracy.
- Ability to manage confidential and sensitive information with discretion.
- Strong interpersonal skills and a collaborative approach.

Preferred

- Experience supporting Human Resources, Legal, Corporate Governance or Executive teams.
- Familiarity with corporate records, employment documentation or legal administration.
- Experience working in a public company, corporate office or professional services environment.
- Exposure to document management systems, board portals or legal matter management software.

What We're Looking For

- Organized, detail-oriented and dependable.
- Self-motivated, resourceful and comfortable taking initiative.
- Able to manage competing priorities and deadlines.
- Professional, service-focused and adaptable.
- A collaborative team player who is eager to learn.
- Committed to the highest standards of confidentiality, integrity and professionalism.

Why Join Mullen Group?

- Work with one of Canada's leading transportation and logistics organizations.
- Be part of a collaborative Corporate team supporting operations across North America.
- Gain exposure to Human Resources, Corporate Governance, Legal Operations and Corporate Development initiatives.
- Competitive compensation and benefits package.
- Opportunities for professional growth and development.

Mullen Group Ltd. thanks all applicants for their interest; however, only those selected for an interview will be contacted

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Perks:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Administrative Assistant (Canada)
🏢 Mullen Group
📍 Canada